Project Admin & Data Coordinator

Anderson Communities Inc; Lexington (KY); On-site; USD 20,000 - 22,000; Full time

Benefits offered by this job

401k Matching Program

Health, Dental, Vision, Life insurance

50% Medical Reimbursement Program

Job summary

Anderson Communities Inc. is seeking a Project Administrative Assistant in Lexington, KY to support daily operations with data entry, filing, and reporting. The role involves 80% in-office work and 20% field visits, with a Monday–Friday schedule and a competitive compensation package.

You will help maintain project records, review invoices, organize documentation, and assist with scheduling and reporting. Strong Excel and organizational skills are essential.

Qualifications

• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong math, analytical, and problem‑solving abilities.
• Strong communication skills and ability to work independently or as part of a team.

Responsibilities

• Enter, update, and maintain accurate project information, records, schedules, and reports.
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting.
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation.
• Prepare and distribute reports, agendas, checklists, and other project documents.
• Create, update, and maintain Excel spreadsheets and reusable document templates.
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions.
• Assist with general office organization, document deliveries, and occasional visits to project locations.

Skills

Data entry

Organizational skills

Attention to detail

Microsoft Excel

Microsoft Word

Microsoft Outlook

Analytical thinking

Communication skills

Teamwork

Physical stamina

Tools

Excel

Job description

Anderson Communities Inc. is seeking a Project Administrative Assistant in Lexington, KY to support daily operations with data entry, filing, and reporting. The role involves 80% in-office work and 20% field visits, with a Monday–Friday schedule and a competitive compensation package.

You will help maintain project records, review invoices, organize documentation, and assist with scheduling and reporting. Strong Excel and organizational skills are essential.