Project Administration Specialist

Hargrove and Associates, Inc; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical

Dental

Vision

Life

Disability insurance

401(k)

Job summary

Hargrove and Associates, Inc in Baton Rouge, LA seeks an organized administrative professional to support project administration from proposal through closeout. You will assist leaders and project managers, manage documents and client contacts in Deltek Vision and Outlook, and help prepare proposals and presentations.

The role emphasizes attention to detail, strong proofreading, and the ability to multitask in a fast-paced environment while maintaining confidentiality and professional standards.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• Up to 6 years of administrative support experience, preferably in an industrial engineering environment.
• Proficient with Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Deltek Vision and Newforma.

Responsibilities

• Assist in project administration including planning, tracking and documentation from proposal to closeout.
• Support department leadership and project managers of the assigned discipline.
• Prepare project organizational charts, correspondence, transmittals, mailings and labels.
• Maintain client contact information in Deltek Vision and Outlook.
• Assist in creating proposals and technical documents; proofread materials.
• Schedule meetings, distribute notes, and prepare client/project presentations.
• Provide general project support including scanning, copying, faxing and filing; maintain meeting spaces.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Deltek Vision

Newforma

Attention to detail

Proofreading

Communication skills

Multitasking

Confidentiality

Team collaboration

Education

High School Diploma

Advanced coursework

Tools

Deltek Vision

Newforma

Job description

Hargrove and Associates, Inc in Baton Rouge, LA seeks an organized administrative professional to support project administration from proposal through closeout. You will assist leaders and project managers, manage documents and client contacts in Deltek Vision and Outlook, and help prepare proposals and presentations.

The role emphasizes attention to detail, strong proofreading, and the ability to multitask in a fast-paced environment while maintaining confidentiality and professional standards.