Proposal Manager

Hunt, Guillot & Associates LLC; Baton Rouge (LA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Hunt, Guillot & Associates LLC in Baton Rouge, LA, seeks an experienced Proposal Manager to lead end-to-end government proposal development for federal, state, and local clients. The role supports the Business Development team in a hybrid on-site setting.

You will coordinate cross-functional contributors, translate technical content into clear proposal language, and ensure all compliance and evaluation criteria are met.

Qualifications

• 2+ years of proposal management experience, preferably in government contracting, consulting, or professional services.
• Experience developing proposals for federal, state, or local government solicitations.
• Excellent written and verbal communication skills with the ability to write clearly and persuasively under deadline pressure.
• Proficiency with MS Word (styles, formatting, templates), Excel trackers, and PowerPoint graphics.
• Experience with Adobe Acrobat Pro for document production.
• Bachelor's degree in a relevant field.

Responsibilities

• Lead the end-to-end development of proposals for federal, state, and local government agencies.
• Draft, edit, and refine executive summaries, technical narratives, management approaches, staffing plans, and past performance sections.
• Translate complex technical content into clear, persuasive proposal language for evaluators.
• Ensure proposal content addresses solicitation requirements and evaluation criteria.
• Produce submission-ready deliverables that are well-organized and error-free.
• Develop and manage detailed proposal schedules from kickoff through final delivery.

Skills

Proposal management

Government proposals

MS Word formatting

MS Excel tracking

MS PowerPoint presentations

Adobe Acrobat Pro

Education

Bachelor's degree

Tools

Adobe Acrobat Pro

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hunt, Guillot & Associates (HGA) is seeking an experienced Proposal Manager to join our Business Development team in Baton Rouge, Louisiana. In this hybrid/on-site role, you will lead the full lifecycle of competitive proposal development — from opportunity qualification through final submission — for
federal, state, and local government clients across our core practice areas of grant management, environmental services, and disaster recovery consulting. The ideal candidate brings a disciplined
approach to proposal production, thrives in a deadline-driven environment, and possesses the interpersonal skills needed to coordinate cross-functional contributors toward a unified, compelling
response.

Key Responsibilities

Proposal Development & Writing

• Lead the end-to-end development of proposals issued by federal, state, and local government agencies.
• Draft, edit, and refine executive summaries, technical narratives, management approaches, staffing plans, and past performance sections.
• Translate complex technical content from subject matter experts into clear, persuasive, evaluator-focused proposal language.
• Ensure all proposal content fully addresses solicitation requirements and evaluation criteria.
• Produce submission-ready deliverables that are well-organized, visually consistent, and error-free.

Proposal Schedule & Process Management

• Develop and manage detailed proposal schedules from kickoff through final delivery, establishing clear milestones, review checkpoints, and content deadlines.
• Track and maintain compliance matrices to ensure all solicitation requirements are addressed across the proposal package.
• Coordinate color reviews (Pink Team, Red Team) and manage the integration of review feedback into final drafts.
• Maintain organized proposal files, version control, and archival documentation in SharePoint and other document management platforms.
• Manage concurrent pursuits simultaneously, effectively prioritizing workload and flagging resource constraints to leadership.

Stakeholder Communication & Coordination

• Serve as the primary point of contact and coordinator for each proposal effort, facilitating communication between technical leads, subject matter experts, senior leadership, and external partners.
• Conduct proposal kickoff meetings, communicate deadlines, and follow up to ensure on-time delivery of all inputs.
• Coordinate with project managers to source and tailor relevant past performance references, staff resumes, and project narratives.
• Communicate proposal status, issues, and risks proactively to relevant stakeholders.

Content Management & Formatting

• Maintain and continuously improve a library of reusable proposal content including boilerplate sections, staff resumes, project descriptions, and graphics.
• Apply professional document formatting standards using Microsoft Word, Excel, and PowerPoint to produce polished, brand-consistent deliverables.
• Leverage additional tools (e.g., Adobe Acrobat, SharePoint, procurement portals) to assemble and submit compliant proposal packages.
• Support BD research activities including opportunity tracking, procurement surveillance, and competitive intelligence as needed.

Required Qualifications

• Minimum 2 years of proposal management experience, preferably in a government contracting, consulting, or professional services environment.
• Demonstrated experience developing proposals for federal, state, or local government solicitations.
• Strong command of Microsoft Office Suite — particularly Word (styles, formatting, templates), Excel (trackers, matrices), and PowerPoint (presentations, graphics).
• Proficiency with additional formatting and document production tools, including Adobe Acrobat Pro.
• Excellent written and verbal communication skills with the ability to write clearly and persuasively under deadline pressure.
• Demonstrated ability to manage multiple concurrent deadlines with attention to detail and strong organizational skills.
• Bachelor's degree.

Preferred Qualifications

• APMP Foundation certification or active pursuit of proposal management credentials.
• Experience supporting disaster recovery, environmental services, infrastructure, or grant management pursuits.
• Familiarity with procurement portals such as SAM.gov, DemandStar, or state-specific procurement systems.

Equal Opportunity Employer/Veterans/Disabled