Dynamic Project Admin & Coordination Specialist

Hargrove & Associates Inc.; Baton Rouge (LA); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Hargrove & Associates Inc. is seeking a Receptionist/Clerical Assistant in Baton Rouge, LA. The role focuses on project administration, document preparation, and department support for project leaders and managers.

The ideal candidate will have a high school diploma, up to 6 years of admin experience, and strong MS Office skills, proofreading, and confidentiality. The position requires organization and multitasking in a fast-paced environment.

Qualifications

• High School Diploma or equivalent is required.
• Advanced coursework preferred.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Extremely detail oriented with strong proofreading skills.
• Ability to communicate effectively, both verbally and in writing.

Responsibilities

• Assist in project administration across planning, tracking and documentation.
• Prepare project organizational charts and meetings.
• Create and proofread proposals and technical documents.
• Schedule meetings, take notes and distribute reports.
• Maintain client contacts in Deltek Vision and Outlook.
• Provide clerical support including scanning, copying and filing.

Skills

MS Office proficiency

High attention to detail

Proofreading

Verbal & written communication

Confidentiality

Education

High School Diploma

Advanced coursework preferred

Tools

Deltek Vision

Newforma

Microsoft Outlook

Job description

Hargrove & Associates Inc. is seeking a Receptionist/Clerical Assistant in Baton Rouge, LA. The role focuses on project administration, document preparation, and department support for project leaders and managers.

The ideal candidate will have a high school diploma, up to 6 years of admin experience, and strong MS Office skills, proofreading, and confidentiality. The position requires organization and multitasking in a fast-paced environment.