Project Admin & HR Support Specialist I

Department of Transportation; United States; On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Transportation seeks an Administrative Specialist I to support Division 9 District 2 Construction Office in Winston-Salem. You will handle project administration, payroll processing, records management, and HR-related tasks in a busy project environment.

Responsibilities include data entry in HiCams, TIMS, and SharePoint, preparing pay records, and coordinating appointments.

Qualifications

• High school diploma or GED with two years of related administrative experience or an equivalent combination.
• Ability to handle general office procedures and maintain accuracy in records.
• Strong written and verbal communication skills with attention to grammar and proofreading.

Responsibilities

• Perform project administration tasks including HiCams data entry, certified payrolls, records review, and TIM’s entry.
• Scan and file correspondence, submittals, meeting minutes, and related documents into SharePoint.
• Distribute electronic correspondence to Contract and Department staff.
• Process time entry/payroll, invoices, purchase orders, and accounts payable using SAP; prepare travel vouchers and requisitions.
• Assist HR duties including hiring processes, FMLA, retirements, and separations.
• Coordinate appointments and meetings; support receptionist duties as needed.

Skills

Customer service

Written communication

Data entry

Time management

Education

High school diploma or GED

Two years related administrative experience

Tools

Beacon

NeoGov

Service Now

HiCams

SAP

DocuSign

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

The North Carolina Department of Transportation seeks an Administrative Specialist I to support Division 9 District 2 Construction Office in Winston-Salem. You will handle project administration, payroll processing, records management, and HR-related tasks in a busy project environment.

Responsibilities include data entry in HiCams, TIMS, and SharePoint, preparing pay records, and coordinating appointments.