Administrative Specialist I — Project & HR Admin

State of North Carolina - Department of Transportation; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

State of North Carolina - Department of Transportation is seeking an Administrative Specialist I to support the Division 9 District 2 Construction Office in Winston-Salem. The role covers data entry for HiCams, certified payrolls, records review, SharePoint management, TIMS, and project file setup.

The position requires processing time entry/payroll, invoices, and contracts in SAP, maintaining records, and providing customer service to internal staff.

Qualifications

• High school diploma or GED required with two years of related administrative experience or an equivalent combination of education and experience.
• Experience supporting administrative, program and technical operations is preferred.
• Strong communication and data entry skills with attention to detail are essential.

Responsibilities

• Perform office assistant tasks supporting administrative, program and technical operations.
• Process time entry/payroll, invoices, purchase orders, and accounts payable in SAP.
• Review and file records; manage SharePoint entries and TIMS/HiCams data.
• Coordinate training, prepare meeting minutes, and support HR actions (hiring, FMLA, retirements, separations).
• Serve as backup receptionist and handle high-volume phone/email inquiries.

Skills

Customer service

Communication skills

Data entry

Office administration

Education

High school diploma or GED

Tools

MS Word

Excel

Access

Beacon

NeoGov

ServiceNow

HiCams

SAP

DocuSign

Job description

State of North Carolina - Department of Transportation is seeking an Administrative Specialist I to support the Division 9 District 2 Construction Office in Winston-Salem. The role covers data entry for HiCams, certified payrolls, records review, SharePoint management, TIMS, and project file setup.

The position requires processing time entry/payroll, invoices, and contracts in SAP, maintaining records, and providing customer service to internal staff.