Project Admin & Data Coordinator

Anderson Communities; Lexington (KY); On-site; USD 20,000 - 22,000; Full time

Benefits offered by this job

401k Matching Program

Great benefits available after 30 days

50% Medical Reimbursement Program

Health, Dental, Vision, Life, Long‑&-短

Disability benefits

Job summary

Anderson Communities is seeking a Project Administrative Assistant in Lexington, KY to support daily operations with data entry, document management, and invoicing review. This full-time role follows a 8:30 AM–5:00 PM schedule.

You will maintain project records, prepare reports, create Excel templates, assist with bidding and scheduling, and visit project locations as needed. Strong attention to detail and proficiency in Microsoft Office are essential.

Qualifications

• Strong attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong math, analytical, and problem-solving abilities.
• Good communication skills and ability to work independently or as part of a team.
• Experience in data entry, administrative support, or accounting-related tasks preferred but not required.
• Ability to work ~80% in office and ~20% in the field, including lifting up to 35 pounds.

Responsibilities

• Enter, update, and maintain accurate project information, records, schedules, and reports.
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting.
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation.
• Prepare and distribute reports, agendas, checklists, and other project documents.
• Create, update, and maintain Excel spreadsheets and reusable document templates.
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions.
• Assist with general office organization, document deliveries, and occasional visits to project locations.

Skills

Data entry

Attention to detail

Organizational skills

Multitasking

Communication skills

Teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Anderson Communities is seeking a Project Administrative Assistant in Lexington, KY to support daily operations with data entry, document management, and invoicing review. This full-time role follows a 8:30 AM–5:00 PM schedule.

You will maintain project records, prepare reports, create Excel templates, assist with bidding and scheduling, and visit project locations as needed. Strong attention to detail and proficiency in Microsoft Office are essential.