Project Admin & Coordination Specialist

ITAC; New Jersey; On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401k & ESOP

Life Insurance

Paid Time Off

Paid Holidays

Employee Assistance Program

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC seeks a Project Administrator to support a portfolio of capital projects in a fast-paced manufacturing environment. You will provide administrative and coordination support to project managers and teams, ensuring documentation, reporting, communications, and tracking stay organized throughout the lifecycle.

The ideal candidate is highly organized, detail-oriented, and experienced supporting projects in industrial settings.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Communications, or a related field along with 3 years of relevant project administration experience, OR at least 5 years of relevant project support experience without a degree.
• Relevant experience supporting projects within a manufacturing, engineering, construction, or industrial environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Experience maintaining project documentation and supporting project reporting requirements.
• Proficient in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.
• Ability to work effectively with cross-functional teams in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to data accuracy.

Responsibilities

• Provide administrative support to project managers and project teams throughout all phases of project execution.
• Maintain project documentation, records, files, correspondence, and reports in accordance with company standards.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items to completion.
• Assist with project scheduling activities, milestone tracking, and status reporting.
• Support project controls processes by collecting, organizing, and maintaining project data.
• Coordinate communication between project stakeholders, contractors, vendors, and internal departments.
• Monitor project documentation workflows, including submittals, RFIs, change requests, and approvals.
• Assist with procurement activities, purchase orders, vendor onboarding, and contract documentation.
• Prepare recurring project reports, presentations, and dashboards for leadership and project teams.
• Ensure project records are accurate, complete, and maintained throughout the duration of the project.
• Support budget tracking activities and assist with invoice processing and expense documentation.
• Identify administrative process improvements that enhance project efficiency and execution.

Job description

ITAC seeks a Project Administrator to support a portfolio of capital projects in a fast-paced manufacturing environment. You will provide administrative and coordination support to project managers and teams, ensuring documentation, reporting, communications, and tracking stay organized throughout the lifecycle.

The ideal candidate is highly organized, detail-oriented, and experienced supporting projects in industrial settings.