Onsite Project Administrator (Contract) – Industrial Manufacturing

ITAC; West Haven, Northern (CT, KY); Hybrid; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Employee Assistance Program

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC seeks a Project Administrator to support a client portfolio of capital projects in an active manufacturing environment. You will provide administrative and coordination support to project managers, ensuring documentation, reporting, and tracking are organized and maintained throughout the project lifecycle.

The ideal candidate has 3+ years in project administration (or 5+ years in project support without a degree), strong MS Office skills, and experience in

Qualifications

• Bachelor's degree in Business Administration, Project Management, Communications, or related field plus 3 years of project administration experience, OR at least 5 years of project support experience without a degree.
• Relevant experience supporting projects within a manufacturing, engineering, construction, or industrial environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.

Responsibilities

• Provide administrative support to project managers and project teams throughout all phases of project execution.
• Maintain project documentation, records, files, correspondence, and reports in accordance with company standards.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items to completion.
• Assist with project scheduling activities, milestone tracking, and status reporting.
• Support project controls processes by collecting, organizing, and maintaining project data.
• Coordinate communication between project stakeholders, contractors, vendors, and internal departments.
• Monitor project documentation workflows, including submittals, RFIs, change requests, and approvals.
• Assist with procurement activities, purchase orders, vendor onboarding, and contract documentation.
• Prepare recurring project reports, presentations, and dashboards for leadership and project teams.
• Ensure project records are accurate, complete, and maintained throughout the duration of the project.
• Support budget tracking activities and assist with invoice processing and expense documentation.
• Identify administrative process improvements that enhance project efficiency and execution.

Skills

Organizational skills

Communication skills

Cross-functional teamwork

MS Office

Education

Bachelor's degree in Business Administration/Project Management/Communications or related field

Tools

Procore

Job description

ITAC seeks a Project Administrator to support a client portfolio of capital projects in an active manufacturing environment. You will provide administrative and coordination support to project managers, ensuring documentation, reporting, and tracking are organized and maintained throughout the project lifecycle.

The ideal candidate has 3+ years in project administration (or 5+ years in project support without a degree), strong MS Office skills, and experience in