Construction Billing & Project Accounting Specialist

Vaco by Highspring; Los Angeles (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking an experienced Construction Project Accountant / Billing Specialist to support accounting and billing for active construction projects in the San Fernando Valley, CA. The role collaborates with Controllers, Project Managers, subcontractors, and vendors to ensure accurate billing, timely payments, and proper job costing.

The ideal candidate will have 3+ years in construction accounting, proficiency with AIA billing, COIs, and strong Excel/ERP

Qualifications

• 3+ years of accounting, billing, or project accounting experience, preferably within construction or general contracting.
• Experience with construction AP/AR, project billing, job costing, or subcontractor accounting.
• Familiarity with AIA billing/G702/G703 strongly preferred.
• Experience with lien releases, pay applications, change orders, COIs, or other construction compliance documentation is highly desirable.
• Strong Excel skills and comfort learning accounting/ERP systems.
• Experience with construction accounting platforms such as Deltek, GCPAY, Procore, Sage, Foundation, Viewpoint, or similar systems is a plus.

Responsibilities

• Manage construction-related accounts payable and accounts receivable.
• Prepare, review, and process project and progress billings.
• Process subcontractor/vendor invoices and ensure proper job and cost-code allocation.
• Assist with or prepare AIA billing, including G702/G703 applications.
• Work with Project Managers to review project billing, costs, and percentage of completion.
• Track and obtain conditional and unconditional lien releases/waivers.
• Review supporting documentation before subcontractor payments are released.
• Maintain subcontractor and vendor compliance documentation, including COIs.
• Track project contracts, change orders, commitments, and related documentation.
• Assist with preliminary notices, joint checks, and subcontractor compliance as applicable.
• Reconcile project costs, research discrepancies, and maintain accurate accounting records.
• Support project draws, closeout documentation, reporting, and audits.
• Communicate with subcontractors, vendors, Project Managers, and accounting leadership regarding billing and payment issues.

Skills

Construction AP/AR

Project billing

Job costing

Excel

ERP systems

Tools

Deltek

GCPAY

Procore

Sage

Foundation

Viewpoint

Job description

Highspring LLC (d/b/a Vaco by Highspring) is seeking an experienced Construction Project Accountant / Billing Specialist to support accounting and billing for active construction projects in the San Fernando Valley, CA. The role collaborates with Controllers, Project Managers, subcontractors, and vendors to ensure accurate billing, timely payments, and proper job costing.

The ideal candidate will have 3+ years in construction accounting, proficiency with AIA billing, COIs, and strong Excel/ERP