Construction Billing Specialist (Vista Experience)

FERMA Corporation; Newark (CA); On-site; USD 52,000 - 74,000; Full time

Job summary

FERMA Corporation, a Newark, CA-based demolition and environmental contractor, seeks a Billing Administrator to support project billing. You will prepare invoices, manage billing docs, and coordinate with Project Managers to ensure accurate, timely billings.

Experience with Vista by Viewpoint is strongly preferred. The role requires a high school diploma and about 3 years in construction accounting, with proficiency in Excel/Outlook and the ability to manage multiple projects in a fast-paced

Qualifications

• Experience in construction billing or accounting preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple projects and deadlines in a fast-paced environment.

Responsibilities

• Prepare and process project billings, including progress and T&M invoices.
• Coordinate with Project Managers to gather billing information and supporting documentation.
• Enter and maintain accurate billing information in Vista by Viewpoint.
• Submit invoices and supporting docs through third-party platforms (Textura, GCPay, Procore Pay).
• Maintain schedules of values and project billing records.
• Track change orders, retainage, and previously billed amounts for invoicing accuracy.
• Prepare lien releases and other billing documents.
• Review billing packages for accuracy before submission.
• Monitor billing deadlines and follow up on missing information.
• Assist with final billings and retainage releases at closeout.

Skills

Vista by Viewpoint

Textura

GCPay

Procore Pay

Excel & Outlook

Attention to detail

Organization

Communication

Education

High school diploma or equivalent

Three years of construction accounting experience

Tools

Vista by Viewpoint

Textura

GCPay

Procore Pay

Job description

FERMA Corporation, a Newark, CA-based demolition and environmental contractor, seeks a Billing Administrator to support project billing. You will prepare invoices, manage billing docs, and coordinate with Project Managers to ensure accurate, timely billings.

Experience with Vista by Viewpoint is strongly preferred. The role requires a high school diploma and about 3 years in construction accounting, with proficiency in Excel/Outlook and the ability to manage multiple projects in a fast-paced