Project Admin & Billing Specialist

Sysco Northeast Rdc; Santa Rosa (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Sysco Northeast Rdc is seeking a skilled project administrator to support America's Foodservice Installations (AFI) division. You will coordinate schedules, billing, payroll, compliance, and project documentation to keep installations on track.

Responsibilities include maintaining files, coordinating vendors, tracking deliverables, and supporting payroll and reporting. Strong MS Office skills and organizational abilities are essential for success.

Qualifications

• High school diploma or GED required.
• 1 year in project coordination or related role.
• Strong organizational and written/verbal communication skills.
• Proficiency in MS Office and ability to learn internal systems.

Responsibilities

• Coordinate project administration from start to closeout.
• Maintain schedules, calendars, and tracking systems.
• Organize project files: contracts, change orders, billing.
• Prepare and distribute project correspondence and reports.
• Coordinate vendor, subcontractor, supplier, and installer admin.
• Track deliverables, shipments, and compliance documents.
• Process purchase orders, invoices, and AR records.
• Support project costing with labor, travel, and equipment data.
• Administer payroll processes and reporting activities.
• Prepare prevailing wage and compliance records.
• Coordinate travel and lodging for installation teams.
• Provide admin support to leadership and field personnel.
• Assist with meetings and training notifications.

Skills

Project coordination

Administrative support

Microsoft Office

Education

High school diploma or GED

Associate or bachelor's in business

Construction/Project Mgmt degree

Tools

AutoQuotes

SAP

Microsoft Office Suite

Job description

Sysco Northeast Rdc is seeking a skilled project administrator to support America's Foodservice Installations (AFI) division. You will coordinate schedules, billing, payroll, compliance, and project documentation to keep installations on track.

Responsibilities include maintaining files, coordinating vendors, tracking deliverables, and supporting payroll and reporting. Strong MS Office skills and organizational abilities are essential for success.