Project Administration Specialist

Apache Industrial Services, Inc.; Louisiana (MO); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Apache Industrial Services is seeking a Projects Administrator to support the project administration team on site. You will manage site orientation, attendance records, and timesheet reconciliation while maintaining critical data for billing and payroll workflows.

The role requires strong Excel skills, solid organizational abilities, and effective communication with client representatives. Travel to project sites may be required, and you're expected to uphold company standards across admin

Qualifications

• High school diploma or higher.
• 1+ years of billing, timekeeping and administrative experience.
• Related industry experience.

Responsibilities

• Coordinate site orientation of new jobsite personnel into company systems.
• Prepare, distribute, and collect daily sign-in sheets to maintain attendance records.
• Reconcile company timesheets with client gate log systems for alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation per company standards.
• Communicate with client representatives regarding cost allocation as needed.
• Perform basic procurement support tasks (gathering delivery tickets and routing to procurement).
• Other duties as assigned.

Skills

Billing/timekeeping experience

Administrative support

Excel

Written and oral communication

Interpersonal skills

Adaptability

Education

High school diploma or higher

Tools

Microsoft Office

Job description

Apache Industrial Services is seeking a Projects Administrator to support the project administration team on site. You will manage site orientation, attendance records, and timesheet reconciliation while maintaining critical data for billing and payroll workflows.

The role requires strong Excel skills, solid organizational abilities, and effective communication with client representatives. Travel to project sites may be required, and you're expected to uphold company standards across admin