Installation Project Coordinator: Schedule & Deliver

FHLB Des Moines; Santa Rosa (CA); On-site; USD 37,000 - 40,000; Full time

Job summary

Sysco is seeking a project coordinator to provide administrative and project support for America's Foodservice Installations (AFI), a division of DON's commercial equipment business. The role coordinates scheduling, billing, payroll administration, compliance reporting, project documentation, and office operations to support installation projects and daily business activities.

Partner with project managers, installers, warehouse personnel, accounting, compliance, and leadership to maintain

Qualifications

• High school diploma or GED required.
• 1 year of experience in project coordination or administrative support.
• Strong organizational skills and ability to manage multiple deadlines.
• Proficiency in Microsoft Office Suite and ability to learn internal systems such as AutoQuotes, SAP, or similar tools.
• Attention to detail and ability to work collaboratively in a fast-paced environment.

Responsibilities

• Coordinate project administration from initiation through closeout, including schedules and milestones.
• Maintain project schedules, installation calendars, and tracking systems.
• Organize and maintain project files, including contracts, changes, and billing records.
• Prepare and distribute project correspondence, meeting agendas and status reports.
• Coordinate vendor, subcontractor, supplier, and installer administration activities.
• Track deliverables, equipment shipments, and compliance documentation.
• Process and maintain purchase orders, invoices, and payment tracking.
• Support project costing by compiling labor, travel, and other expenses.
• Administer payroll processes and related reporting.

Skills

Organizational skills

Written and verbal communication

MS Office

Internal systems learning

Education

High school diploma or GED

Associate or bachelor's degree in business or related field

Tools

ADP

T Sheets

Smartsheet

Concur

DocuSign

Job description

Sysco is seeking a project coordinator to provide administrative and project support for America's Foodservice Installations (AFI), a division of DON's commercial equipment business. The role coordinates scheduling, billing, payroll administration, compliance reporting, project documentation, and office operations to support installation projects and daily business activities.

Partner with project managers, installers, warehouse personnel, accounting, compliance, and leadership to maintain