Installation Projects Administrator & Scheduling

Edward Don & Company; Santa Rosa (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Edward Don & Company is seeking an organized administrator to provide project and office support for America’s Foodservice Installations (AFI). The role coordinates schedules, payroll, invoicing, compliance reporting, and project records to keep installation projects moving on time.

You will collaborate with project managers, installers, warehouse staff, accounting, and leadership to ensure accurate records and smooth daily operations.

Qualifications

• Minimum 1 year of experience in project coordination or administrative support.
• Experience with payroll processing, invoicing, billing, and compliance reporting is a plus."

Responsibilities

• Coordinate project administration from start to closeout.
• Maintain project schedules and tracking systems.
• Organize project files: contracts, permits, invoices, and insurance.
• Prepare project communications and status reports.
• Coordinate vendor, subcontractor, and installer administration activities.
• Track deliverables, shipments, and compliance documentation.
• Process purchase orders, invoices, and payroll documentation.
• Support project costing with data on labor, travel, and equipment.

Skills

Strong organizational skills

Effective written and verbal communic

Microsoft Office proficiency

Attention to detail

Team collaboration

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

AutoQuotes

SAP

T Sheets

Smartsheet

Concur

DocuSign

Job description

Edward Don & Company is seeking an organized administrator to provide project and office support for America’s Foodservice Installations (AFI). The role coordinates schedules, payroll, invoicing, compliance reporting, and project records to keep installation projects moving on time.

You will collaborate with project managers, installers, warehouse staff, accounting, and leadership to ensure accurate records and smooth daily operations.