Project Admin & Billing Coordinator

Apache Industrial Holdings; Westlake (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

Apache Industrial Services is seeking a Projects Administrator to support project administration, billing, payroll, and data management on site at various job sites. The role requires coordination with project teams and client reps to ensure accurate setup, attendance, and cost tracking.

The ideal candidate will have a high school diploma or higher, 1+ years in billing/timekeeping/administration, and solid proficiency with Microsoft Office and Excel.

Qualifications

• Proficiency with Microsoft Office, particularly Excel.
• Excellent written and oral communication skills.
• Excellent interpersonal skills and ability to work with all levels of management.
• Self-motivated, decisive, able to adapt to changing demands.

Responsibilities

• Facilitate and coordinate site orientation of new jobsite personnel into company systems.
• Prepare, distribute, and collect daily sign-in sheets for attendance records.
• Reconcile company timesheets with client gate log systems for accuracy.
• Enter and maintain data in front-end systems to support billing and payroll.
• Collect and organize departmental documentation per company standards.
• Communicate with client representatives regarding cost allocation.
• Perform basic procurement support, including gathering delivery tickets for reconciliation.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Written & Oral Communication

Interpersonal Skills

Adaptability

Education

High school diploma or higher

1+ years billing/timekeeping/administrative experience

Related industry experience

Job description

Apache Industrial Services is seeking a Projects Administrator to support project administration, billing, payroll, and data management on site at various job sites. The role requires coordination with project teams and client reps to ensure accurate setup, attendance, and cost tracking.

The ideal candidate will have a high school diploma or higher, 1+ years in billing/timekeeping/administration, and solid proficiency with Microsoft Office and Excel.