Projects Administrator

apacheip; Westlake (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

apacheip is seeking a Projects Administrator to support billing, payroll, and administrative tasks on our project sites. The role focuses on accurate data entry, attendance tracking, and coordination with client representatives to ensure proper cost allocation.

Ideal candidates will have a high school diploma or higher and at least 1 year of billing/timekeeping/administrative experience, with proficiency in Microsoft Office and Excel. Travel to project sites may be required.

Qualifications

• High school diploma or higher.
• 1+ years billing, timekeeping, and administrative experience.
• Related industry experience.

Responsibilities

• Coordinate site orientation for new jobsite personnel.
• Prepare, distribute, and collect daily sign-in sheets for attendance.
• Reconcile company timesheets with client gate log systems.
• Enter and maintain data in front-end systems for billing/payroll.
• Collect and organize departmental documentation.
• Communicate with client representatives regarding cost allocation.
• Perform basic procurement support (delivery tickets).
• Other duties as assigned.

Skills

Microsoft Office proficiency

Written and oral communication

Interpersonal skills

Self-motivated & adaptable

Education

High school diploma or higher

1+ years billing/timekeeping/admin experience

Tools

Excel

Billing software

Job description

Job Description

Position Title: Projects Administrator

Position Reports To: Projects Administrator Manager

Position Summary

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.

Essential Functions

• Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup.
• Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records.
• Reconcile company timesheets with client gate log systems to ensure alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation in accordance with company standards.
• Communicate with client representatives regarding company cost allocation, as needed.
• Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling.
• Other duties as assigned.

Education & Experience

• High school diploma or higher
• 1+ years of billing, timekeeping, and administrative experience
• Related industry experience

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office, particularly Excel.
• Demonstrates excellent written and oral skills
• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
• Self-motivated, decisive, with the ability to adapt to change and competing demands.

Work Conditions/Physical Demands

Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods. Light work that includes moving objects up to 20 pounds. Travel may be required