Field Projects Administrator & Billing Support

apacheip; Westlake (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

apacheip is seeking a Projects Administrator to support billing, payroll, and administrative tasks on our project sites. The role focuses on accurate data entry, attendance tracking, and coordination with client representatives to ensure proper cost allocation.

Ideal candidates will have a high school diploma or higher and at least 1 year of billing/timekeeping/administrative experience, with proficiency in Microsoft Office and Excel. Travel to project sites may be required.

Qualifications

• High school diploma or higher.
• 1+ years billing, timekeeping, and administrative experience.
• Related industry experience.

Responsibilities

• Coordinate site orientation for new jobsite personnel.
• Prepare, distribute, and collect daily sign-in sheets for attendance.
• Reconcile company timesheets with client gate log systems.
• Enter and maintain data in front-end systems for billing/payroll.
• Collect and organize departmental documentation.
• Communicate with client representatives regarding cost allocation.
• Perform basic procurement support (delivery tickets).
• Other duties as assigned.

Skills

Microsoft Office proficiency

Written and oral communication

Interpersonal skills

Self-motivated & adaptable

Education

High school diploma or higher

1+ years billing/timekeeping/admin experience

Tools

Excel

Billing software

Job description

apacheip is seeking a Projects Administrator to support billing, payroll, and administrative tasks on our project sites. The role focuses on accurate data entry, attendance tracking, and coordination with client representatives to ensure proper cost allocation.

Ideal candidates will have a high school diploma or higher and at least 1 year of billing/timekeeping/administrative experience, with proficiency in Microsoft Office and Excel. Travel to project sites may be required.