Project Assistant

Arcadis U.S.Inc.; Columbus (OH); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

401K

Paid holidays

Job summary

Arcadis U.S.Inc. is seeking a Project Assistant to support project administration across multiple projects in the Midwest (Ohio, Michigan, Indiana).

You will work with the Project Controller and Finance Manager on contracts, budgets, and financial metrics, and help prepare monthly client invoices for diverse municipal projects. The role emphasizes strong communication, high-quality reporting, and efficient use of MS Office.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, or related field or equivalent experience.
• 1-3+ years of related experience.
• Finance background or coursework; client billing procedures experience.
• Administrative experience in a fast-paced setting.

Responsibilities

• Prepare monthly client invoices for projects in the Midwest Region.
• Analyze financial project metrics (revenue, profitability, AR).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in PM tools.
• Prepare documents related to client billing and contracts.
• Verify invoices comply with contract terms.
• Produce reports and spreadsheets with high quality controls for municipal clients.
• Participate in monthly project reviews with Finance and Project Managers.

Skills

Communication skills

Interpersonal skills

Time management

Education

Associate or Bachelor degree in Accounting, Finance, or related field

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Midwest Region. (primarily Ohio, Michigan and Indiana) You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Role accountabilities:

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Required Qualifications:

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Preferred Qualifications:

• 1-3+ years of related experience.
• Finance background or coursework
• Previous experience with client billing procedures
• Previous administrative experience in a fast-paced setting

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $75,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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