Financial Project Assistant: Billing & Project Analytics

Arcadis; City of Rochester (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

401K

Paid time off

Nine holidays

Job summary

Arcadis, Buffalo area, seeks a Financial Project Assistant to support project administration for multiple project managers and operations. You will work with the Project Controller and Finance Manager on contracts and project financials.

You will track project progress, prepare reports, monitor budgets, and distribute routine project correspondence while coordinating with teams across projects to ensure timely billing and accurate financials.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1–3+ years of related experience.
• Finance background or coursework beneficial.
• Previous administrative experience in a fast paced setting and familiarity with client billing procedures.

Responsibilities

• Work with project managers to ensure client invoices are prepared monthly and sent for all projects in the Buffalo Area.
• Provide and analyze financial project metric reports (revenue, profitability, accounts receivable).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents related to client billing and contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets with quality control for large municipal clients.
• Participate in monthly project reviews with Finance Managers and Project Managers.

Skills

Interpersonal skills

Communication skills

Education

Associate or Bachelor degree in Accounting/Finance/Business Administration or related field

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Arcadis, Buffalo area, seeks a Financial Project Assistant to support project administration for multiple project managers and operations. You will work with the Project Controller and Finance Manager on contracts and project financials.

You will track project progress, prepare reports, monitor budgets, and distribute routine project correspondence while coordinating with teams across projects to ensure timely billing and accurate financials.