Financial Project Assistant

Poutrix; Buffalo (NY); On-site; USD 42,480 - 63,720; Full time

Benefits offered by this job

Medical, dental, and vision

401K and life insurance

Paid holidays & PTO

EAP and tuition reimbursement

Job summary

Arcadis is seeking a Financial Project Assistant to support project administration for multiple project managers in the Buffalo, NY area. You will interact with the Project Controller and Finance Manager on contracts and project financials.

Responsibilities include invoicing, financial reporting, coordinating with subcontractors, and maintaining project forecasts. A degree in Accounting/Finance or related field is required; 1–3+ years' experience preferred.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Responsibilities

• Prepare monthly client invoices for all Buffalo-area projects.
• Provide and analyze financial project metric reports (revenue, profitability, AR).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update forecasts in project management tools.
• Prepare documents for client billing and verify invoices align with contracts.
• Perform high-quality controls on reports for municipal billing.
• Participate in monthly project reviews with Finance and Project Managers.

Skills

Interpersonal skills

Communication skills

Time management

Analytical skills

Education

Accounting/Finance degree

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Role Description

Arcadis is seeking a Financial Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Buffalo, New York Area. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Buffalo Area.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Qualifications & Experience

The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Required Qualifications:

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Preferred Qualifications:

• 1-3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast-paced setting.
• Previous experience with client billing procedures.

Equal Opportunity Statement

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Benefits

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $42,480 - $63,720 per year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.