Hybrid Project Assistant: Budgets, Reporting & Docs

Arcadis; City of Syracuse (NY); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

medical

dental

vision

401K

paid parental leave

tuition reimbursement

wellbeing benefits

adoption assistance

Job summary

Arcadis is seeking a Project Assistant to support project administration for multiple project managers in the NY Area. This hybrid role requires occasional office visits in Clifton Park or Syracuse and close collaboration with project teams.

You will track progress, prepare contract reports, monitor budgets, and support staff with scheduling, document management, and travel coordination. Strong MS Office skills and detail-oriented work style are essential.

Qualifications

• 5+ years of related technical/administrative experience in a fast-paced setting.
• Associate or Bachelor’s degree in business administration or related field or equivalent experience.
• Ability to work overtime, as needed.

Responsibilities

• Set up projects in Oracle; track and monitor project schedules and budgets; and administer project and financial management accounting activities for projects of varying size.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets, conducting a high level of quality control of documents.

Skills

Analytical skills

Time management

Attention to detail

Education

Associate or Bachelor’s degree in business administration or related field

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Oracle

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Arcadis is seeking a Project Assistant to support project administration for multiple project managers in the NY Area. This hybrid role requires occasional office visits in Clifton Park or Syracuse and close collaboration with project teams.

You will track progress, prepare contract reports, monitor budgets, and support staff with scheduling, document management, and travel coordination. Strong MS Office skills and detail-oriented work style are essential.