Project Admin Assistant — Part-Time Telework (Reston-Based)

Bechtel Corporation; Reston (VA); Hybrid; USD 51,000 - 78,000; Part time

Job summary

Bechtel Corporation in Reston, VA is seeking an Administrative Assistant to provide day‑to‑day support for the Maple Creek Project, with a Monday–Friday schedule and part‑time telework majority in the Reston office. Responsibilities include managing calendars, travel, expense reports, correspondence, and meeting logistics, while handling confidential information and coordinating with managers.

The role requires a high school diploma, 1–2 years’ experience, and proficiency with Microsoft 365;

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant administrative certification preferred.
• Minimum 1-2 years of administrative, office support, or related experience.
• Experience supporting teams in a professional office environment preferred.

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofs,reads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.
• Performs other administrative duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Teamwork

Education

High school diploma or equivalent

Associate degree or administrative certification

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Bechtel Corporation in Reston, VA is seeking an Administrative Assistant to provide day‑to‑day support for the Maple Creek Project, with a Monday–Friday schedule and part‑time telework majority in the Reston office. Responsibilities include managing calendars, travel, expense reports, correspondence, and meeting logistics, while handling confidential information and coordinating with managers.

The role requires a high school diploma, 1–2 years’ experience, and proficiency with Microsoft 365;