Project Admin Assistant

Bechtel Global Corporation; Reston (VA); Hybrid; USD 51,000 - 78,000; Part time

Job summary

Bechtel is seeking an Administrative Assistant to support the Maple Creek Project in Reston, VA. The role provides day-to-day administrative duties, calendar management, travel coordination, and document preparation.

The position follows a Monday–Friday schedule with part-time telework, primarily from the Reston office, requiring professionalism, discretion, and proficiency with Microsoft 365. Ideal candidates have 1–2 years of office support experience, and an associate degree or admin

Qualifications

• High school diploma or equivalent required.
• Associate degree or admin certification preferred.
• 1-2 years of administrative, office support, or related experience.
• Experience supporting teams in a professional office environment preferred.

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.
• Performs other administrative duties as assigned.

Skills

Organization

Time management

Communication

Confidentiality

Interpersonal skills

MS 365 apps

Outlook

Word

Excel

PowerPoint

Teams

Education

High school diploma

Associate degree or admin cert

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Requisition ID: 298149

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: Reston, VA
• Salary Range: $51,300 - $78,200 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Bechtel is hiring top talent to join the expanding Renewables & Clean Power business to deliver the latest in a near decade long program of natural gas fired combined cycle projects for our long-term customer, Advanced Power. This project is a nominal 640MW single unit (with the option for a second unit on the same site) that will provide electrical power to the regional grid. Bechtel is currently supporting our customer to define the scope and design basis for the project which will utilize the latest gas turbine technology from GE Vernova to deliver reliable and responsive electric power generation. The project site will be in Sullivan County, Indiana.

Job Summary:

This position is for an Administrative Assistant to provide day-to-day administrative support to the Maple Creek Project. The successful candidate will perform administrative duties requiring proficiency, accuracy, judgment, initiative, discretion, and knowledge of company procedures and protocol. This role supports efficient office operations through coordination of calendars, meetings, travel arrangements, correspondence, and other team administrative activities. The position will be based in the Reston, VA office.

Work Schedule: Monday through Friday

Telework Type: Part-Time Telework (Majority in the Reston Office)

Major Responsibilities:

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.
• Performs other administrative duties as assigned.

Education and Experience Requirements:

• High school diploma or equivalent required.
• Associate degree or relevant administrative certification preferred.
• Minimum 1-2 years of administrative, office support, or related experience.
• Experience supporting teams in a professional office environment preferred.

Required Knowledge and Skills:

• Demonstrated organizational and time-management skills.
• Ability to handle multiple priorities and changing deadlines.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Effective interpersonal and customer service skills.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work effectively both independently and as part of a team.
• Experience coordinating meetings, calendars, and travel arrangements preferred.
• Experience preparing expense reports preferred

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part. Click here to learn more about the people who power our legacy.

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]