Project Admin Assistant - On-Site Office & Travel Support

Bechtel; Millersport (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Bechtel is seeking an Administrative Assistant to provide day-to-day support for the Millersport project. You will coordinate calendars, travel, correspondence, and essential team activities to ensure smooth office operations.

The role requires discretion, accuracy, and knowledge of Bechtel procedures, with strong Microsoft 365 proficiency and the ability to work across multiple teams.

Qualifications

• Experience supporting teams in a professional office environment.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assigned

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Microsoft 365 proficiency

Teamwork

Tools

Microsoft 365 Suite

Outlook

Word

Excel

PowerPoint

Teams

Concur/expense systems

Job description

Bechtel is seeking an Administrative Assistant to provide day-to-day support for the Millersport project. You will coordinate calendars, travel, correspondence, and essential team activities to ensure smooth office operations.

The role requires discretion, accuracy, and knowledge of Bechtel procedures, with strong Microsoft 365 proficiency and the ability to work across multiple teams.