Project Admin Assistant: Billing & Logistics Maestro

Jupiter I, Llc; Denver (CO); On-site; USD 30,000 - 36,000; Full time

Job summary

LINX is seeking an Administrative Assistant in Denver, CO to support Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.

The role includes setup of jobs, data entry in Great Plains, invoicing, billing to customers, travel coordination, expenses, labeling, and supply ordering to keep projects on track and properly documented.

Qualifications

• Set up of jobs including entry into Great Plains as well as initiation of job folder documentation.
• Entry of approved change orders into Great Plains.
• Working with Project Managers to ensure timely and accurate billing to minimize under-billings.
• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer and uploading into appropriate portals.

Responsibilities

• Set up of jobs including entry into Great Plains as well as initiation of job folder documentation
• Entry of approved change orders into Great Plains
• Working with Project Managers to ensure timely and accurate billing to minimize under-billings
• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer and uploading into appropriate portals
• Coordinate Travel for employees working on out of state projects
• Per diem/check requests
• Expense Reports
• Label creation
• Supply ordering
• Prequals/Credit Applications

Skills

Administrative support

Billing coordination

Travel coordination

Tools

Great Plains

Job description

LINX is seeking an Administrative Assistant in Denver, CO to support Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.

The role includes setup of jobs, data entry in Great Plains, invoicing, billing to customers, travel coordination, expenses, labeling, and supply ordering to keep projects on track and properly documented.