Programs & Operations Coordinator – NYC

RFCUNY; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

RFCUNY is seeking a Program Coordinator for the Budget and Scope Management team based at 110 William Street, New York, NY. The role reports to the Sr. Program Manager and collaborates with admin staff across workstreams and ACS.

Key duties include processing orders, monitoring inventory, coordinating events, onboarding staff, maintaining records, and assisting with cost control. A strong communicator with an associate degree and at least two years in a professional office is required.

Qualifications

• Associate’s degree required. Bachelor’s degree preferred.
• Minimum 2 years of administrative experience in a professional office environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Collect and process office supply and printing requests from workstreams and staff.
• Monitor inventory levels and order supplies as needed.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Maintain administrative records related to purchasing and printing orders.
• Assist with cost control by monitoring supply and printing expenses.
• Coordinate logistics for memberships, trainings, workshops, and events.
• Assist the Contract Manager in obtaining and collecting consultant documents.
• Track receipt of consultant documents and verify all required documents are included.
• Maintain accurate tracking logs and records of consultant document status.
• Coordinate onboarding activities for newly hired employees; assist with account creation, ID, email access, and office equipment.
• Collect working equipment from exiting staff.
• Assist in office event planning.
• Ensure confidentiality and security of sensitive information.
• Provide support with special projects as needed.
• Other duties as assigned.

Skills

Excellent communication

Interpersonal skills

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

RFCUNY is seeking a Program Coordinator for the Budget and Scope Management team based at 110 William Street, New York, NY. The role reports to the Sr. Program Manager and collaborates with admin staff across workstreams and ACS.

Key duties include processing orders, monitoring inventory, coordinating events, onboarding staff, maintaining records, and assisting with cost control. A strong communicator with an associate degree and at least two years in a professional office is required.