Program Coordinator

RFCUNY; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

RFCUNY is seeking a Program Coordinator for the Budget and Scope Management team based at 110 William Street, New York, NY. The role reports to the Sr. Program Manager and collaborates with admin staff across workstreams and ACS.

Key duties include processing orders, monitoring inventory, coordinating events, onboarding staff, maintaining records, and assisting with cost control. A strong communicator with an associate degree and at least two years in a professional office is required.

Qualifications

• Associate’s degree required. Bachelor’s degree preferred.
• Minimum 2 years of administrative experience in a professional office environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Collect and process office supply and printing requests from workstreams and staff.
• Monitor inventory levels and order supplies as needed.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Maintain administrative records related to purchasing and printing orders.
• Assist with cost control by monitoring supply and printing expenses.
• Coordinate logistics for memberships, trainings, workshops, and events.
• Assist the Contract Manager in obtaining and collecting consultant documents.
• Track receipt of consultant documents and verify all required documents are included.
• Maintain accurate tracking logs and records of consultant document status.
• Coordinate onboarding activities for newly hired employees; assist with account creation, ID, email access, and office equipment.
• Collect working equipment from exiting staff.
• Assist in office event planning.
• Ensure confidentiality and security of sensitive information.
• Provide support with special projects as needed.
• Other duties as assigned.

Skills

Excellent communication

Interpersonal skills

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

## Program CoordinatorApplylocations: New York, NYtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR3301Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary Location:CUNY SCHOOL OF PROFESSIONAL STUDIESBargaining Unit:NoAs a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.Within and created at the same time as CUNY SPS, the Office of Innovative Learning Solutions (ILS) designs custom workplace learning programs to help organizations achieve their goals. We are experts in research-based learning practices, online as well as in-classroom curriculum development and implementation. We are uniquely positioned to respond to organizational learning needs and support change management initiatives swiftly and effectively.Partnership Description: CUNY SPS ILS partners with the New York City Administration for Children’s Services (ACS) to provide foundational and continuous professional development learning for child welfare and juvenile justice direct service staff and supervisors through ACS’s Office of Training and Workforce Development (OTWD). OTWD encompasses three entities: ACS James Satterwhite Academy, the ACS Workforce Institute, and the ACS Institute for Leadership Development.**Position Description:**The Budget and Scope Management team is looking for a Program Coordinator to provide administrative support. Reporting to the Sr. Program Manager, this position will collaborate with admin staff from the other workstreams and ACS and serve as a primary contact for all admin-related tasks.**Position Duties and Responsibilities:*** Collect and process office supply and printing requests from workstreams and staff.* Monitor inventory levels and order supplies as needed.* Communicate with vendors regarding orders, pricing, and deliveries, etc.* Maintain administrative records related to purchasing and printing orders.* Assist with cost control by monitoring supply and printing expenses.* Coordinate logistics for memberships, trainings, workshops, and/or events.* Assist the Contract Manager in obtaining and collecting consultant documents.* Track receipt of consultant documents and verify all required documents are included.* Maintain accurate tracking logs and records of consultant document status.* Coordinate onboarding activities for newly hired employees; assist with account creation, ID, email access, and office equipment, etc.* Collect working equipment from exiting staff.* Assist in office event planning.* Ensure confidentiality and security of sensitive information.* Provide support with special projects as needed.* Other duties as assigned.**Qualifications:*** Associate’s degree required. Bachelor’s degree preferred.* Minimum 2 years of administrative experience in a professional office environment.* Excellent communication and interpersonal skills. Attention to detail.* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.)* Must be able to lift up to 35 lbs without assistanceTo apply, please submit a cover letter and resumePlease note: Candidates must be authorized to work in the United States on a continuous basis. Sponsorship is not available for this position.Location: 110 William Street, New York, NY 10038Pay Range:$55,000-$65,000