Programs & Operations Coordinator

University of Kansas; Lawrence (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Kansas invites applications for an on-site Administrative Specialist to support Jayhawk Global and the Office of Extended Learning. The role emphasizes program administration, office operations, and centralized support across staff, faculty, students, and external partners.

The ideal candidate maintains strong communication, problem-solving, and organizational skills, with the ability to manage multiple priorities, work independently, and support a collaborative team in a dynamic

Qualifications

• High School diploma or GED with two years of office experience or two years of post-secondary education.
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related technology.
• Strong communication and interpersonal skills; ability to work independently and with a team.

Responsibilities

• Provide administrative support for Jayhawk Extended Learning programs and services.
• Manage registration and enrollment processes in Enrole including entering recurring events, processing registrations and payments, maintaining records, and conducting routine quality reviews.
• Coordinate the administration of approximately 200 contracts annually, including collecting required information, initial document review, routing for signature, and maintaining records.
• Coordinate logistics for courses, meetings, retreats, and special events, including room scheduling, participant communications, technology setup, and on-site support.
• Prepare and distribute program materials and publications in accordance with branding, accessibility, and style standards.
• Maintain program records and documentation per university policies and procedures.
• Serve as a resource to instructors, participants, and program staff regarding processes and program operations.
• Coordinate day-to-day office and building operations for Jayhawk Global and the Achievement and Assessment Institute.
• Provide customer service to visitors, students, instructors, and guests; manage facilities and maintenance projects from request to completion.
• Coordinate room scheduling, mail, deliveries, visitor parking, equipment, inventory, and supplies.
• Maintain shared spaces and support safety, inspections, and compliance activities.
• Provide backup coverage for Administrative Associate Senior during absences and busy periods.
• Support the Assistant Vice Provost with calendars, agendas, and meeting materials.

Skills

Communication

Problem solving

Organizational skills

Prioritization

Relationship building

Attention to detail

Independence

Collaboration

Education

Bachelor’s degree

High School diploma or GED

Tools

MS Office

Enrole

Job description

University of Kansas invites applications for an on-site Administrative Specialist to support Jayhawk Global and the Office of Extended Learning. The role emphasizes program administration, office operations, and centralized support across staff, faculty, students, and external partners.

The ideal candidate maintains strong communication, problem-solving, and organizational skills, with the ability to manage multiple priorities, work independently, and support a collaborative team in a dynamic