Programs & Leadership Support Coordinator

University of Rochester; City of Rochester (NY); On-site; USD 25,000 - 30,000; Part time

Job summary

University of Rochester is seeking a Leadership Program Assistant to provide administrative and operational support for the Medallion Leadership Program and related initiatives. The role coordinates logistics, maintains records, supports events, and tracks participants to ensure smooth delivery of leadership programs.

The position works closely with professional staff to support daily operations while enabling staff to focus on student learning, facilitation, advising, and assessment.

Qualifications

• High School diploma or equivalent combination of education and experience.
• Prior admin support, program coordination or event planning experience.
• Experience with records/databases, communications, and customer service preferred.

Responsibilities

• Program Operations & Event Coordination: assists with workshop logistics, scheduling, calendars, and event setup for leadership programs.
• Communications & Marketing Support: updates websites, newsletters, calendars, and social media for workshops and events.
• Participant Records & Program Administration: maintains participant databases, tracking, and documentation.
• Volunteer, Alumni & Facilitator Coordination: supports schedules, materials, and meetings with volunteers and alumni.
• Purchasing & Recognition Logistics: assists with purchases, mailings, and recognition items.

Skills

Organizational skills

Customer service

Communication skills

Multitasking

Microsoft Office

Education

High School diploma

Tools

Database systems

Registration systems

Website platforms

Job description

University of Rochester is seeking a Leadership Program Assistant to provide administrative and operational support for the Medallion Leadership Program and related initiatives. The role coordinates logistics, maintains records, supports events, and tracks participants to ensure smooth delivery of leadership programs.

The position works closely with professional staff to support daily operations while enabling staff to focus on student learning, facilitation, advising, and assessment.