PROGRAM TECHNICIAN III

California State Controller's Office; Sacramento (CA); On-site; USD 52,000 - 65,000; Full time

Job summary

California State Controller's Office in Sacramento seeks a GD Support Technician III to support the Post Issuance Unit. The role processes warrants, reconciles data in FI$Cal, and provides expert guidance on Post Issuance tasks, under the Disbursements Division.

The position is 12-month limited term, in office, with responsibilities spanning warrant handling, reporting, and collaboration with multiple divisions to ensure accurate state payments.

Qualifications

• Experience handling sensitive information and data with discretion.
• Proficiency with Excel for reporting and data analysis.
• Strong communication skills for coordination across units.

Responsibilities

• Warrant Redeposits/Returns: update status and inform agencies.
• Damaged Warrants: monitor, replace, and verify warrants.
• Warrant Stop Payments: process replacements and related forms.
• Forged Warrants: review claims and determine processing actions.
• Payroll/Garnishments Warrants: process redeposits and garnishments.

Skills

Excel

Attention to detail

Communication

Tools

FI$Cal

Job description

Work Location

Sacramento County

Job Code #

JC-527585

# of Positions

1

Position #(s)

051-140-9929-904

Working Title

GD Support Technician III

Classification

PROGRAM TECHNICIAN III

$4,329.00 - $5,425.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Telework

In Office

Job Type

12 Month Limited Term - Full Time

Facility

Disbursements

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Disbursements Division (DISB) of the California State Controller’s Office plays a crucial role in ensuring that the state’s financial obligations are disbursed accurately and on time. This division handles the issuance of payments for State employees, retirees, vendors, and various state programs, making it essential to keeping California’s operations running smoothly. By joining this team, you’ll be at the heart of financial management, gaining hands-on experience in processing and overseeing millions in state funds.

Visit our website to learn more about the State Controller’s Office.

Job Description And Duties

This position is Limited Term (12 months); it may become permanent, be extended up to 24 months, or be cancelled at any time. Under general supervision provided by the Supervising Program Technician III, the Program Technician III will independently provide sensitive and detailed information to employees, state agencies, public, or other public jurisdictions and work on the most technical or critical work performed in the Post Issuance Unit. The Program Technician III will process detailed program information using the FI$Cal System while following Disbursements Bureau guidelines and procedures, while exercising a high degree of initiative and independent judgment. The Program Technician III will be responsible for learning one of several critical Post Issuance Unit functions and will serve as a Subject Matter Expert providing guidance regarding Post Issuance question and providing technical assistance to the Post Issuance Unit supervisor and the General Disbursements Manager.

Duties Performed

• Warrant Redeposits/Returns: Update the status of warrants to inform issuing agencies and STO. Process auto-redeposits for payments issued by FTB, Medi-Cal, EDD, Blue Cross and others.
• Damaged Warrants: Monitor and replace damaged warrants. Verify replacement warrants against original damaged warrants; review the warrant data for accuracy and verify returned damaged warrant detail.
• Warrant Stop Payments: Evaluate and process Replacement/Duplicate Controller’s Warrant/Stop Payment (STD435), Proof of Lost of Destroyed Payroll Warrant (CD113A and CD113B), and In-Home Support Services Request for Void/Stop Payment (IHSS Listings).
• Forged Warrants: Review claims of forgery and approve/disapprove for processing based on laws, rules and regulations.
• Payroll/Garnishments Warrants: Process Payroll Redeposits and Garnishments. Receive, evaluate, file, and maintain payroll warrants for redeposit.

Other duties include

• Prepare daily statistical reports utilizing Microsoft Excel and FI$Cal to provide data on in-progress and completed work for submission to the General Disbursements GD manager.
• Answer the General Disbursements telephone line and inquiries directed to the email box related to Post Issuance inquiries, providing sensitive and detailed program information.
• Communicate professionally and often with Disbursements Management and SCO division contacts in the Statewide Accounting and Reporting Division, Personnel/Payroll Services Division, Division of Audits, Departmental Accounting Office, and others to resolve complex, sensitive, confidential post issuance concerns.
• Review FI$Cal transactions performed by Post Issuance Unit staff and provide approval or return for edits.
• Act as an expert staff resource responsible for consultation in the varied processes of Post Issuance and functions/navigation of FI$Cal.
• Assist with onboarding and on-the job training of new and less experienced staff within the Post Issuance Unit.
• Utilize 3rd party vendor accounts to mail critical warrants and documents overnight.
• Attend in-person and virtual meetings as a subject matter expert.

You will find additional information about the job in the Duty Statement.

Special Requirements

Take the required examination here: Program Technician III Examination

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.