Program Support Assistant - Office Automation (OA)

US-Department-of-Veterans-Affair; Prescott (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

The Northern Arizona VA Healthcare System is seeking a Program Support Assistant in Nutrition and Food Service to provide administrative, clerical, and technical support. The role supports budget analysis, document processing, and file maintenance using standard office software.

Applicants must meet Time-In-Grade requirements for GS-06 and demonstrate 40 words per minute typing. Federal qualifications apply.

Qualifications

• Specialized experience in providing administrative support, data collection and records management.
• Typing proficiency of at least 40 words per minute required.
• Note: No educational substitutions for GS-06 level; federal qualification standards apply.

Responsibilities

• Provide administrative, clerical, and technical support to Nutrition and Food Service.
• Assist with budget analysis, data collection, and report preparation.
• Utilize office automation software (word processing, spreadsheets, databases) for daily tasks.

Skills

Specialized experience

Typing 40 wpm

Job description

This Program Support Assistant position is located at the Northern Arizona VA Healthcare System in Nutrition and Food Service. The primary purpose of this position to provide a wide variety of administrative, clerical, and technical support to Nutrition and Food Service. The incumbent in this position performs work that supports budget analysis and administration and the incumbent also uses office automation programs and software such as word processing, spreadsheet and database management.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

• Specialized Experience: You must have one (1) full year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties the Program Support Assistant at the full performance level (GS-6), and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-5) in the Federal service. Specialized experience is experience where you were responsible for providing administrative support; collecting, compiling and tracking data and information; processing documents and reports; establishing, updating and maintaining office files and records; performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database and/or graphics; answering telephones, referring visitors, and providing information. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~ AND ~
• Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience requirements above, you must be able to type at least 40 words per minute.

There is no educational substitution for the GS-06 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.