Administrative Assistant (OA)

U.S. Army Corps of Engineers; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Army Corps of Engineers in Kansas City, MO seeks a clerical support specialist to perform office tasks, prepare travel vouchers, manage mail, track training, and support budget projections using standard software.

The role requires accuracy, timely handling of correspondence, and ability to type 40 words per minute; prior office support experience within federal guidelines is preferred.

Qualifications

• One year of specialized experience in office support including using computer programs to store and retrieve data, prepare correspondence, and maintain files.
• Experience in timekeeping, travel arrangements, and handling reports or correspondence using automated software.

Responsibilities

• Provide office support services, including data entry and document processing.
• Arrange travel and prepare travel vouchers and related documentation.
• Prepare and edit reports or correspondence in accordance with agency guidelines.

Skills

Typing 40 wpm

Office administration

Timekeeping

Budgetary support

Travel arrangements

Data entry

Education

Four years of education above high school

Tools

Microsoft Office Suite

Job description

About the Position:

Performs the following clerical duties requested or directed by staff members that may include contacts that require attention or action, arranges for equipment, prepares estimate to be used in projected operating budget for supplies, equipment, etc., obtains and handles mail in a timely manner, tracks training, and prepares travel vouchers. Types a variety of correspondence, reports, etc., using automated equipment and a variety of software programs.

Who May Apply:

US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-05 Specialized Experience: One year of specialized experience which includes office support services to include using computer programs to store and retrieve data; preparing correspondence; and maintaining files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-06 Specialized Experience: One year of specialized experience which includes experience performing administrative functions of an office, to include timekeeping or travel arrangements; AND completing/editing reports or correspondence using automated software. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS-06 level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. GS-07 Specialized Experience: One year of specialized experience which includes timekeeping; providing budgetary support; and preparing and reviewing correspondence in accordance with policies and regulations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS-07 level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.