Program Support Assistant OA

U.S. Department of Veterans Affairs; Columbia Township (MO); On-site; USD 42,000 - 58,000; Full time

Job summary

U.S. Department of Veterans Affairs at Harry S. Truman VA, Nutrition and Food Services Department, seeks a Program Support Assistant.

The role provides administrative, clerical and technical support to NFS and Environmental Management Service, handling data, correspondence and records, with a strong emphasis on office automation. The position requires typing proficiency, data handling and experience in administrative support, plus the ability to prepare reports and maintain calendars.

Qualifications

• 40 wpm typing proficiency required.
• Experience providing administrative support with data collection and records management.
• Proficient in word processing, spreadsheets, databases, calendars and email.

Responsibilities

• Provide administrative, clerical, and technical support to Nutrition and Food Service and Environmental Management Service.
• Support budget analysis and administration using office automation tools (word processing, spreadsheets, databases).
• Maintain office files, records, meeting minutes, agendas and reports; manage appointment calendars and timekeeping.
• Schedule clinic appointments and prepare letters, memos and presentations; handle inquiries and office procedures.

Skills

Typing at 40 wpm

Administrative support

Data tracking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Access

Job description

Summary

This position will be a shared position and is located at Harry S. Truman VA in the Nutrition and Food Services Department (N&FS) as the Program Support Assistant. The primary purpose of this position to provide a wide variety of administrative - clerical - and technical support to the Nutrition and Food Service and the Environmental Management Service.

Summary

This position will be a shared position and is located at Harry S. Truman VA in the Nutrition and Food Services Department (N&FS) as the Program Support Assistant. The primary purpose of this position to provide a wide variety of administrative - clerical - and technical support to the Nutrition and Food Service and the Environmental Management Service.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. In order to qualify for this position at the GS-6 level - you must possess the following: EXPERIENCE: One (1) full year of specialized experience that equipped you with the knowledge - skills - and abilities to successfully perform the duties the Program Support Assistant at the full performance level (GS-6) - and that is typically in or related to the position to be filled. To be creditable - specialized experience must have been equivalent to at least the next lower grade level (GS-5) in the Federal service. Specialized experience is experience where you were responsible for providing administrative support; collecting - compiling and tracking data and information; processing documents and reports; establishing - updating and maintaining office files and records; performing automation duties using such software applications such as word processing - spreadsheet - electronic mail - desktop publishing - calendar - database and/or graphics; answering telephones - referring visitors - and providing information. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week.

Duties

• The primary purpose of this position to provide a wide variety of administrative - clerical - and technical support to Nutrition and Food Service and Environmental Management Service
• The incumbent in this position performs work that supports budget analysis and administration and the incumbent also uses office automation programs and software such as word processing - spreadsheet and database management in support of the clerical and administrative work as well as copy machine - fax machine - scanner and email
• Duties Collects - Compiles - and/or tracks data and statistical information Organizes data into Access databases or spreadsheet formats Prepares a wide variety of recurring and nonrecurring correspondence - reports - and other documents Establishes - updates - and maintains office files and records Keeps and types meeting minutes - agendas and reports Prepares - executes - and/or tracks program specific information Performs office automation duties using such software applications such as word processing - spreadsheet - electronic mail - desktop publishing - calendar - database - and/or graphics Uses spreadsheet software to develop and change spreadsheets in order to graphically display data Schedules nutrition clinic appointments - prepares appointment confirmation letters - and enters appointment data Provides clerical support such as answering the telephone - referring visitors - or providing information about the office - its functions - and standard operating procedures - and similar information Maintains the appointment calendar - schedules appointments - reminds supervisor/staff members of the subject matter prior to meetings - and makes administrative arrangements as required Edits letters - composes letters and reports - reviews correspondence for accuracy and completeness - prepares public presentation outlines and meeting minutes - develops standard or form letters and replies to inquiries Serves as official timekeeper - notifying supervisors when leave limits are exceeded - posting staff time and attendance - processing timecards Performs other related duties as assigned Work Schedule: Monday-Friday
• 8:00 am - 4:30 pm
• Position Description Title/PD#: Program Support Assistant OA/ 99930-A Promotion Potential: This position is at the full performance level GS-6.