Office Automation Assistant

U.S. Department of Veterans Affairs; Dallas (TX); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

The U.S. Department of Veterans Affairs invites applications for an Office Automation Clerk/Assistant in the VA North Texas Health Care System.

The role emphasizes using multiple office automation software to create a variety of documents and to provide clerical support across departments. Qualifications include at least 1 year in administrative duties, strong MS Office skills, and familiarity with health-care processes.

Qualifikationen

• 1 year of administrative assistance or clerical experience.
• Familiar with office automation, report prep, file processing, and recordkeeping.
• Knowledge of health care systems and medical terminology.

Aufgaben

• Uses office automation to produce a wide range of documents and formats.
• Prepare recurring and nonrecurring correspondence and reports.
• Review and process incoming and outgoing materials and publications.
• Receive calls and greet visitors; maintain office records.
• Work schedule: Monday through Friday, 8:00 am to 4:30 pm.

Kenntnisse

MS Office proficiency

Typing speed 40 wpm

Medical terminology

Ausbildung

4 years above high school

Tools

Microsoft Office Suite

Google Workspace

Teams

Jobbeschreibung

Summary

The Primary Purpose of the Position is: To use multiple office automation software with varied functions to produce a wide range of documents; and to provide miscellaneous clerical support. The Organizational Location of this Position is: Deputy Associate Director Patient Care Services - Associate Director of Patient Care Services - VA North Texas Health Care System (VANTHCS). AMERICA'S VETERANS NEED YOU!

Summary

The Primary Purpose of the Position is: To use multiple office automation software with varied functions to produce a wide range of documents; and to provide miscellaneous clerical support. The Organizational Location of this Position is: Deputy Associate Director Patient Care Services - Associate Director of Patient Care Services - VA North Texas Health Care System (VANTHCS). AMERICA'S VETERANS NEED YOU!

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Extensive knowledge of Microsoft Office and Windows programs and must be able to utilize functions such as tables of contents - graphics - creation of glossaries - columns and tables - and chart creations. Skill in operation of PC to accurately and neatly present information in the proper format. Knowledgeable in spelling and grammar - medical terminology - CO formats and routing for proper signatures. Ability to maintain confidentiality of information in all matters. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR - Combination: Applicants may also combine education and experience to qualify at this level. Proficiency Requirements (Typing): In addition to meeting experience or education requirements - applicants for these positions must show possession of the following skills - as appropriate. Applicants may meet these requirements by passing the appropriate performance test - presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office - or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. Office Automation Clerk/ Assistant: 40 words per minute typing speed. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Preferred Experience: Minimum 1 year experience in administrative assistance and/or clerical duties. Familiar with office automation - report preparation - file processing - and executive recordkeeping in a variety of computer programs such as Microsoft Office Suite - Google - and Teams. Knowledge of Health Care System Services (i.e. hospital - medical center) - along with other offices - Logistics - HRMS - Operations - Public Affairs - and Patient Care Services.

Duties

• The duties will included - but are not limited to: Uses varied functions of multiple office automation software to produce a wide range of documents - formats - etc
• Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another
• Prepares a wide variety of recurring and nonrecurring correspondence - reports - and other documents
• Reviews and processes incoming and outgoing correspondence - materials - publications - etc
• Receives telephone calls and greets visitors
• Establishes - updates - and maintains office records of various types
• Work Schedule: Monday through Friday
• 8:00 am to 4:30 pm Virtual: This is not a virtual position
• Position Description/PD#: Office Automation Assistant/PD08551A Relocation/Recruitment Incentives: Not Available
• Critical Skills Incentive (CSI): Not Authorized
• Permanent Change of Station (PCS): Not Authorized.