Administrative Specialist (Senior)

COLSA; Warner Robins (GA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid Time Off

Employee Assistance Program

Job summary

COLSA Corporation is looking for a Senior Administrative Professional to support a USAF contract in various locations including Dayton, Ohio and Warner Robins, Georgia. This role involves processing agreements, managing schedules, and providing administrative support across multiple programs. Candidates should have significant experience in administrative roles, particularly within the DoD, and be proficient in desktop applications.

Benefits offered include medical, dental, vision insurance, 401(k) with company match, and generous paid time off.

Qualifications

• 10 years of experience in administrative roles, with 5 years in the DoD.
• Proficiency in desktop applications including word processing and spreadsheets.
• Must be a U.S. citizen and able to obtain a security clearance.

Responsibilities

• Process non-disclosure agreements and assist in planning executive calendars.
• Perform management activities including preparation of technical material.
• Assist with acquisition strategy and milestone planning.
• Support staff leadership by maintaining program schedules and calendars.
• Help in the development of various program documentation.

Skills

Desktop applications proficiency

DoD experience

Security clearance eligibility

Education

High School Diploma or GED

Tools

Defense Travel System (DTS)

Automated Time Attendance and Production System (ATAAPS)

Defense Civilian Pay System (DCPS)

Functional Area Records Management (FARM)

Air Force Records Information Management System (AFRIMS)

Senior Officer Communication and Coordination Electronic Resource (SOCCER)

Job description

Senior Administrative Professional

COLSA Corporation is seeking candidates for this position in support of a USAF contract.

Location: Dayton, Ohio (additional locations: Warner Robins, Georgia; Oklahoma City, Oklahoma)

Responsibilities

• Process non‑disclosure agreements for directorate personnel prior to accessing competition‑sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day‑to‑day business, including, but not limited to, planning executive calendars and scheduling meetings.
• Perform a wide range of management activities to include, but not limited to, working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings.
• Assist in pre‑acquisition and acquisition strategy planning and implementation; assist in the development of executive documentation; assist in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implement documentation reviews.
• Support staff leadership, teams, and office personnel by developing, maintaining and modifying directorate/division/program schedules and calendars.
• Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non‑technical, classified and unclassified) in the media and format requested.
• Provide support by organizing and facilitating program briefings, gathering information, reviewing reports and charts, and other business integration support as needed.
• Assist with, plan, and coordinate meetings to include VTC, room set‑up, and closing/securing conference rooms.
• Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; provide assistance during briefings upon request.
• Assist in maintenance of OIs for the USG, including the development and maintenance of self‑inspection checklists.
• Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems; assist in establishing and maintaining master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations.
• Use AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria.
• Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.
• Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out‑processing, DTS, and Functional Area Records Management (FARM).
• Assist with the suspense tracking system.
• Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.
• Serve as the focal point for collecting, preparing, and displaying materials for staff meetings.
• Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
• Provide administrative assistance to the Management Operations Division and personnel.
• Assist in managing and tracking the civilian and military decoration programs within the directorate/division.
• Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder.

Required Experience

• HSD/GED, ten (10) years’ experience as an administrative worker, five (5) years’ DoD experience required.
• Working knowledge of desktop applications including word processing, spreadsheet and database applications.
• Must be able to obtain and maintain a Security clearance at the required level; U.S. Citizenship required.

Preferred Qualifications

• Experience using Defense Travel System (DTS).
• Experience using Automated Time Attendance and Production System (ATAAPS).
• Experience using Defense Civilian Pay System (DCPS).
• Experience using Functional Area Records Management (FARM).
• Experience using Air Force Records Information Management System (AFRIMS).
• Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER).

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Salary Type: Not Applicable.

Benefits include Medical, Dental, Vision, Life Insurance, Short‑Term Disability, Long‑Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.