Administrative Assistant

Compass Systems, Inc; Lexington Park (MD); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) and 401k Matching

Medical, Vision, Rx, Dental coverage

Paid Time off

Professional Development

Wellness Programs

Flexible Work Arrangements

Short and Long-term disability, life保险

Job summary

Compass Systems, Inc. seeks an Administrative Assistant to provide direct administrative and operational support to a government sponsor, ensuring daily office functions, task coordination, and travel processes are executed accurately and efficiently.

The role requires prior experience supporting government programs, an active Secret clearance, and hands-on Defense Travel System (DTS) usage. You will help manage calendar items, travel docs, and secure communications across classified and

Qualifications

• Experience supporting government or DoD programs.
• Active Secret security clearance (current at time of hire).
• Hands-on experience with Defense Travel System (DTS).
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work in both classified and unclassified environments.
• Professional demeanor and strict security/confidentiality requirements.

Responsibilities

• Provide administrative support to government sponsors and program staff, including calendar management and meeting coordination.
• Prepare, review, and manage travel authorizations and vouchers using DTS.
• Coordinate travel logistics per DoD policies.
• Draft and format official correspondence, briefings, and reports.
• Maintain accurate records and documentation per government standards.
• Interface professionally with government stakeholders and external partners.
• Schedule classified and unclassified meetings with security protocols.
• Track action items and deadlines to support sponsor requirements.
• Perform other duties to support mission execution.

Skills

Strong organizational skills

Microsoft Office proficiency

Excellent written and verbal comms

Attention to detail and discretion

Multi-priority management

Stakeholder interfacing

Tools

Defense Travel System (DTS)

Job description

Description

Job Summary:

The Administrative Assistant provides direct administrative and operational support to a government sponsor, ensuring daily office functions, task coordination, and travel processes are executed accurately and efficiently. This role requires prior experience supporting government programs, an active Secret clearance, and hands-on experience using the Defense Travel System (DTS). The individual will serve as a trusted administrative resource, supporting mission priorities while maintaining compliance with government procedures and security requirements.

Job Functions:

• Provide administrative support to government sponsors and program staff, including calendar management, correspondence, meeting coordination, and task tracking
• Prepare, review, and manage travel authorizations, vouchers, and related documentation using Defense Travel System (DTS)
• Coordinate travel logistics in accordance with DoD and agency policies
• Draft and format official correspondence, briefings, reports, and meeting materials
• Maintain accurate records, files, and administrative documentation in compliance with government standards
• Interface professionally with government stakeholders, contractors, and external partners
• Assist with scheduling classified and unclassified meetings, ensuring appropriate security protocols are followed
• Track action items and deadlines to support sponsor requirements and program deliverables
• Perform other administrative duties as assigned in support of mission execution

Requirements

Qualifications and Education:

• Experience supporting Special Operations Command (SOCOM) a plus but not required.
• Active Secret security clearance (must be current at time of hire)
• Prior experience providing administrative support to a government sponsor or DoD program
• Demonstrated, hands-on experience using Defense Travel System (DTS)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High level of attention to detail and discretion when handling sensitive information
• Position may require work in both classified and unclassified environments
• Professional demeanor and strict adherence to security and confidentiality requirements are mandatory

Physical Requirements:

• While performing the duties of this job, the employee routinely is required to learn and apply new information and/or skills. Must be able to interpret data, information, and documents.
• This is largely a sedentary role; this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits:

Compass Systems, Inc. is a profitable, growing company offering excellent salaries and benefits. We are proud to be an Equal Opportunity Employer and demonstrate our commitment to our employees by offering a competitive and valuable rewards program including:

• 401(k) and 401k Matching
• Medical, Vision, Rx, Dental coverage
• Paid Time off
• Professional Development
• Wellness Programs
• Flexible Work Arrangements
• Short and Long-term disability, life insurance and recruitment incentives.

Compass Systems Inc. is an Equal Opportunity Employer, including disability and veteran status. Use of any external recruitment or job placement agency is based upon its compliance with our commitment to equal opportunity.