Senior Admin & Programs Coordinator (Secret Clearance)

Paylocity; San Diego, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

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Job summary

Loch Harbour Group seeks a Managers Administrative II to provide high-level administrative and logistical support to our management team, blending executive assistance with program coordination. You will own scheduling, correspondence, records, and logistics for internal training and personnel initiatives.

You will collaborate with Management, Human Resources, and Operations to ensure smooth information flow, manage sensitive data discreetly, and handle multiple priorities in a fast-paced

Qualifications

• Experience managing calendars, correspondence, and logistics for management or executive staff.
• Experience coordinating training, HR, or operational programs, including scheduling and records management.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and SharePoint.
• Excellent written and verbal communication, professional interactions with staff and leadership.
• Experience analyzing data and preparing concise reports.

Responsibilities

• Manage complex calendars, scheduling, and correspondence for senior management, prioritizing conflicts independently.
• Serve as a contact for internal/external inquiries, providing support to staff, leadership, and partners.
• Draft, proofread, and manage email and written correspondence for management.
• Maintain organized records including personnel and training documentation.
• Coordinate logistics for meetings, training, and events including location, materials, and A/V.
• Monitor inboxes and distribution lists for timely responses.
• Handle sensitive information with discretion and sound judgment.
• Independently manage logistics for internal training and development programs.
• Track personnel and training records with HR and department leads.
• Analyze administrative data and prepare reports for management.
• Support onboarding/offboarding logistics for staff.
• Assist with day-to-day office operations and vendor coordination.
• Support process improvement initiatives to increase efficiency.

Skills

Calendar management

Training logistics

Records data management

Data analysis

Onboarding/offboarding

MS Office Suite

Teams & SharePoint

Confidentiality

Process improvement

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

Loch Harbour Group seeks a Managers Administrative II to provide high-level administrative and logistical support to our management team, blending executive assistance with program coordination. You will own scheduling, correspondence, records, and logistics for internal training and personnel initiatives.

You will collaborate with Management, Human Resources, and Operations to ensure smooth information flow, manage sensitive data discreetly, and handle multiple priorities in a fast-paced