Program Specialist/Student Activities

Peralta Community College District; Oakland (CA); On-site; USD 55,000 - 72,000; Full time

Job summary

Peralta Community College District in Oakland, California, seeks a dynamic professional to plan, coordinate, and supervise its student activities programs. The role focuses on fostering student growth, coordinating events, managing budgets, and advising student organizations with the Office of Student Activities.

The position requires a bachelor’s degree in social sciences, business, or a related field and experience with young adults and diverse communities.

Qualifications

• Bachelor’s degree in social sciences, business, or related field and 1 year of experience with young adults and adults in situations requiring supervisory techniques and basic management involving social activities.
• Understanding of, sensitivity to and respect for diverse backgrounds of Peralta Colleges’ students, faculty, staff and community.

Responsibilities

• Coordinate college-wide student activities such as welcome events, commencement and social, cultural and recreational activities.
• Coordinate the Office of Student Activities and its services, including issuance of student ID cards and lost and found services.
• Coordinate, support and advise student groups, organizations and advisors through leadership, organizational and resource development.
• Develop and monitor the Associated Students annual budget, monitor bank records and work with the AS Treasurer.
• Recruit new faculty sponsors for student clubs.
• Assist in advising Associated Students’ board meetings and planning trainings and campus-wide events.

Skills

Budget management

Event coordination

Record keeping

Public relations

Education

Bachelor's degree in social sciences/business/related field

Job description

Class Purpose

Under general supervision, performs professional work in planning,arranging, advising, supervising and coordinating a diverse programof activities and programs that emphasize student growth anddevelopment.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Coordinate college-wide student activities such as welcomeevents, commencement and a variety of social, cultural andrecreational activities.
• Coordinate the Office of Student Activities and its services,including issuance of student ID cards, and lost and foundservices.
• Coordinate the management of finances for AssociatedStudents.
• Coordinate, support and advise student groups, organizationsand advisors through leadership, organizational and resourcedevelopment.
• Collaborate in establishing student activity program goals andobjectives.
• Contribute to the awareness of the student/college presence inthe local community by connecting student activities to communityevents.
• Attend student meetings, associated students’ events, andconferences related to the operation of Associated Students andother student related programs.
• Accompany students to local and statewide activities andconferences.
• Develop and maintain annual calendar of special studentactivities events.
• Develop and monitor the Associated Students annual budget,monitors bank records, and works closely with the AssociatedStudents Treasurer.
• Interpret and implement college policies and procedures relatedto student activities.
• Recruit new faculty sponsors for student clubs.
• Survey students’ needs and interests, analyzing results todetermine what solution, alternatives or new programs related tostudent activities should be recommended to collegeadministration.
• Assist in advising Associated Students’ board meeting.
• Assist the Vice President of Student Services with ProgramReview for Student Activities.
• Assist in planning and implementing training workshops andcampus-wide events for students.
• Assist in establishing and implementing student policies andprograms as directed by the administration.
• Verify the eligibility of candidates for student bodyoffices.
• Performs other related duties as required.

Minimum Qualifications

• Graduation from an accredited college or university with abachelor’s degree in one of the social sciences, business, orrelated field and one (1) year of experience working with youngadults and adults in situations requiring both democraticsupervisory techniques and basic business
  management involving social activities; or an equivalentcombination of training and/or experience that could likely providethe desired knowledge and abilities to perform the duties of theposition.
• Understanding of, sensitivity to and respect for the diverseacademic, socioeconomic, cultural, disability and ethnicbackgrounds of Peralta Colleges’ students, faculty, staff andcommunity.

Desirable Qualifications

• Experience in a staff role leading, motivating, and workingwith adult students in higher education is highly preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Parliamentary procedures and Brown Act.

Ability to:

• Prepare and administer budgets.
• Coordinate the operation of various activities; listen to andrecord students’ desires accurately and effectively; assiststudents and faculty involved in a variety of recreationalactivities.
• Analyze situations and make decisions in procedural matterswithout immediate supervision.
• Prepare and maintain accurate and complete records andreport
• Evaluate and make recommendations on improvement to existingactivities and operations.
• Prepare effective promotional and informational publicationsand materials.
• Train and direct the work of student personnel.
• Establish and maintain effective working relationships withadministrators, faculty, students, and the general public.