Program Specialist/Student Activities

Peralta Community College District (CA); Oakland (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Peralta Community College District invites applications for a role coordinating student activities and services within the Office of Student Activities. You will plan, advise, supervise, and coordinate diverse programs emphasizing student growth.

Responsibilities include managing budgets, facilitating college-wide events, supporting student groups, and collaborating with administrators and the broader community to promote student involvement and success.

Qualifications

• Bachelor’s degree in social sciences, business, or related field with at least 1 year of experience working with young adults or in student activities.
• Understanding of diverse backgrounds of Peralta Colleges' students, faculty, staff, and community.
• Desirable experience leading staff and working with adult students in higher education.

Responsibilities

• Coordinate college-wide student activities such as welcome events, commencement and social, cultural and recreational activities.
• Coordinate the Office of Student Activities and its services, including issuance of student ID cards and lost and found services.
• Coordinate the management of finances for Associated Students.
• Coordinate, support and advise student groups, organizations and advisors through leadership, organizational and resource development.
• Collaborate in establishing student activity program goals and objectives.
• Contribute to the awareness of the student/college presence in the local community by connecting student activities to community events.
• Attend student meetings, associated students' events, and conferences related to the operation of Associated Students and other student related programs.

Skills

Parliamentary procedures

Brown Act knowledge

Budget planning

Public communication

Relationship building

Education

Bachelor's degree in social sciences, business, or related field

1 year of experience with young adults or in student activities

Equivalent combination of training/experience

Job description

Under general supervision, performs professional work in planning, arranging, advising, supervising and coordinating a diverse program of activities and programs that emphasize student growth and development. Examples of duties may include, but are not limited to, the following:

• Coordinate college-wide student activities such as welcome events, commencement and a variety of social, cultural and recreational activities.
• Coordinate the Office of Student Activities and its services, including issuance of student ID cards, and lost and found services.
• Coordinate the management of finances for Associated Students.
• Coordinate, support and advise student groups, organizations and advisors through leadership, organizational and resource development.
• Collaborate in establishing student activity program goals and objectives.
• Contribute to the awareness of the student/college presence in the local community by connecting student activities to community events.
• Attend student meetings, associated students' events, and conferences related to the operation of Associated Students and other student related programs.
• Accompany students to local and statewide activities and conferences.
• Develop and maintain annual calendar of special student activities events.
• Develop and monitor the Associated Students annual budget, monitors bank records, and works closely with the Associated Students Treasurer.
• Interpret and implement college policies and procedures related to student activities.
• Recruit new faculty sponsors for student clubs.
• Survey students' needs and interests, analyzing results to determine what solution, alternatives or new programs related to student activities should be recommended to college administration.
• Assist in advising Associated Students' board meeting.
• Assist the Vice President of Student Services with Program Review for Student Activities.
• Assist in planning and implementing training workshops and campus-wide events for students.
• Assist in establishing and implementing student policies and programs as directed by the administration.
• Verify the eligibility of candidates for student body offices.
• Performs other related duties as required.

• Graduation from an accredited college or university with a bachelor’s degree in one of the social sciences, business, or related field and one (1) year of experience working with young adults and adults in situations requiring both democratic supervisory techniques and basic business
  management involving social activities; or an equivalent combination of training and/or experience that could likely provide the desired knowledge and abilities to perform the duties of the position.
• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable Qualifications

• Experience in a staff role leading, motivating, and working with adult students in higher education is highly preferred.

Knowledge, Skills, and Abilities
Knowledge of:

• Parliamentary procedures and Brown Act.

Ability to:

• Prepare and administer budgets.
• Coordinate the operation of various activities; listen to and record students' desires accurately and effectively; assist students and faculty involved in a variety of recreational activities.
• Analyze situations and make decisions in procedural matters without immediate supervision.
• Prepare and maintain accurate and complete records and report
• Evaluate and make recommendations on improvement to existing activities and operations.
• Prepare effective promotional and informational publications and materials.
• Train and direct the work of student personnel.
• Establish and maintain effective working relationships with administrators, faculty, students, and the general public.