Student Activities Coordinator

St John's College; Annapolis (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

St John's College is seeking a Coordinator for Student Activities to support and direct clubs, activities, and athletics on campus. The role involves organizing events, advising student leaders, and managing permits, budgets, and staff.

The position requires a Bachelor’s degree (Master’s preferred) and at least one year of relevant experience. Some duties include supervising aides, coordinating intramural sports, and assisting with Opening Week and Commencement Week programs.

Qualifications

• Bachelor’s Degree in a field relevant to the position or equivalent combination of education and related experience
• Demonstrated experience (typically 1 year) advising, developing, coordinating, and evaluating student life and campus activities programming or related experience
• Ability to work 12 months and live on campus in an apartment
• A valid driver’s license
• At least one year of professional experience
• Background in organizing group trips and/or athletic events
• Ability to respond to student concerns and behaviors

Responsibilities

• Organize and oversee on- and off-campus extracurricular events, including trips, concerts, and student-driven clubs.
• Maintain effective communication for student activities and events.
• Advise student leaders on founding, maintaining, and succession of clubs; grow membership and ensure compliance with policies.
• Advise student leaders involved in external events, such as conferences.
• Coordinate permits, licenses, and rights for student projects, including city permits and film rights.
• Supervise, hire, train, and direct student aides for on-campus activities.
• Manage a budget for student activities and supplies.
• Monitor late-night and weekend events; manage events with alcohol on-site.
• Assist with Opening Week, Family Weekend, and Commencement Week planning.
• Serve on campus committees as needed and appropriate.
• Direct aspects of intramural sports and referee intramural games.
• Supervise student gym assistants as needed.
• Provide administrative support as needed.
• Other duties as assigned

Skills

Communication

Leadership

Budget management

Event planning

Education

Bachelor’s degree

Master’s preferred

Job description

Job Description

Job Description

ROLE: The Coordinator for Student Activities provides support and direction for student activities, clubs, and athletics at the college.

Essential Duties and Responsibilities:

• Organize and sometimes oversee on- and off-campus, extra-curricular cultural and recreational events: for example, trips to museums, concerts, and other cultural venues, an all-campus “Friday Fair,” and student-driven club events.
• Maintain effective communication for student activities and events.
• Advise student leaders and student organizations, for example, how to found, maintain, and ensure the succession of new clubs; increase membership; be aware of and abide by college policies and practices; be aware of and abide by other regulatory policies; manage risks.
• Advise student leaders interested in pursuing club related external events, such as conferences.
• Coordinate the acquisition of permits, licenses, and rights for student projects, including city permits (e.g., alcohol, outdoor fire) and external media rights from copyright owners for film showings.
• Supervise, hire, train and provide direction for a team of student aides to run on-campus activities.
• Manage a budget for student activities and supplies.
• Monitor some late night and weekend events, including on-site management of events with alcohol.
• Assist with the planning and execution of Opening Week, Family Weekend programs, and Commencement Week programs.
• Serve on various campus-wide committees as necessary and appropriate.
• Direct some aspects of intermural sports and referee some intramural games.
• Supervise student gym assistants as needed.
• Provide administrative support as needed.
• Other duties as assigned

Qualifications and Requirements:

****To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below is representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree in a field relevant to the position, or an equivalent combination of education and related experience
• Demonstrated experience (typically 1 year) advising, developing, coordinating, and evaluating student life and campus activities programming, or related experience
• Ability to work 12-months and live in an apartment on campus. This is a 12-month appointment with a review annually for reappointment
• A valid driver’s license
• At least one year of professional experience
• Background in organizing group trips and/or athletic events
• Ability to respond to student concerns and behaviors

Desired Qualifications:

• Master’s degree in student development or related discipline
• Extensive leadership experience as a member of or an advisor to a student club/organization
• Extensive experience in planning, organizing, and executing large student life programs and events
• Basic experience creating and managing a budget

AN EQUAL OPPORTUNITY EMPLOYER