Short Term Hourly Program Specialist/Student Activities

Peralta Community College District; Oakland (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Peralta Community College District is seeking a proactive professional to plan, coordinate, and oversee a broad program of student activities designed to foster growth and development for diverse student bodies. You will advise student groups, manage budgets, and ensure services like IDs and event support run smoothly.

The role involves coordinating activities across campuses, maintaining annual calendars, and collaborating with administrators, faculty, and the community to advance student

Qualifications

• Bachelor’s degree in social sciences, business, or related field with 1 year of relevant experience.
• Understanding and respect for diverse backgrounds of students, faculty, staff and community.

Responsibilities

• Coordinate college-wide student activities and events.
• Coordinate the Office of Student Activities and its services (e.g., student IDs, lost and found).
• Coordinate management of finances for Associated Students.
• Coordinate, support and advise student groups, organizations and advisors.
• Collaborate in establishing student activity program goals and objectives.
• Contribute to community awareness by connecting activities to events.
• Attend student meetings and conferences related to Associated Students.
• Accompany students to local and statewide activities and conferences.
• Develop and maintain annual calendar of student activities events.
• Develop and monitor the Associated Students annual budget with the Treasurer.
• Interpret and implement college policies related to student activities.
• Recruit new faculty sponsors for student clubs.
• Survey student needs and recommend programs to administration.
• Assist in advising Associated Students’ board meetings.
• Assist in Program Review for Student Activities.
• Assist in planning training workshops and campus-wide events.
• Assist in establishing student policies as directed by administration.
• Verify eligibility of candidates for student body offices.

Skills

Budget management

Interpersonal communication

People leadership

Community engagement

Education

Bachelor's degree in social sciences or related field

Job description

Class Purpose

Under general supervision, performs professional work in planning, arranging, advising, supervising and coordinating a diverse program of activities and programs that emphasize student growth and development.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Coordinate college-wide student activities such as welcomeevents, commencement and a variety of social, cultural andrecreational activities.
• Coordinate the Office of Student Activities and its services,including issuance of student ID cards, and lost and foundservices.
• Coordinate the management of finances for Associated Students.
• Coordinate, support and advise student groups, organizationsand advisors through leadership, organizational and resourcedevelopment.
• Collaborate in establishing student activity program goals andobjectives.
• Contribute to the awareness of the student/college presence inthe local community by connecting student activities to communityevents.
• Attend student meetings, associated students’ events, andconferences related to the operation of Associated Students andother student related programs.
• Accompany students to local and statewide activities andconferences.
• Develop and maintain annual calendar of special studentactivities events.
• Develop and monitor the Associated Students annual budget,monitors bank records, and works closely with the AssociatedStudents Treasurer.
• Interpret and implement college policies and procedures relatedto student activities.
• Recruit new faculty sponsors for student clubs.
• Survey students’ needs and interests, analyzing results todetermine what solution, alternatives or new programs related tostudent activities should be recommended to collegeadministration.
• Assist in advising Associated Students’ board meeting.
• Assist the Vice President of Student Services with ProgramReview for Student Activities.
• Assist in planning and implementing training workshops andcampus-wide events for students.
• Assist in establishing and implementing student policies andprograms as directed by the administration.
• Verify the eligibility of candidates for student bodyoffices.
• Performs other related duties as required.

Minimum Qualifications

• Graduation from an accredited college or university with abachelor’s degree in one of the social sciences, business, orrelated field and one (1) year of experience working with youngadults and adults in situations involving social activities; or anequivalent combination of training and/or experience that couldlikely provide the desired knowledge and abilities to perform theduties of the position.
• Understanding of, sensitivity to and respect for the diverseacademic, socioeconomic, cultural, disability and ethnicbackgrounds of Peralta Colleges’ students, faculty, staff andcommunity.

Desirable Qualifications

• Experience in a staff role leading, motivating, and working with adult students in higher education is highly preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Parliamentary procedures and Brown Act.

Ability to:

• Prepare and administer budgets.
• Coordinate the operation of various activities; listen to and record students’ desires accurately and effectively; assist students and faculty involved in a variety of recreational activities.
• Analyze situations and make decisions in procedural matters without immediate supervision.
• Prepare and maintain accurate and complete records and report
• Evaluate and make recommendations on improvement to existing activities and operations.
• Prepare effective promotional and informational publications and materials.
• Train and direct the work of student personnel.
• Establish and maintain effective working relationships with administrators, faculty, students, and the general public.