Program Specialist - Administrative & Estimating (Hybrid, CA)

Pearce Services; Paso Robles (CA); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401(k) with employer match

Paid time off

Tuition reimbursement

Professional development

Job summary

Pearce Services is seeking an Office Admin/Estimator (Program Specialist) to support Wireline operations. You will estimate costs, manage work orders, prepare billing documentation, and coordinate with operations teams. Hybrid in Paso Robles, CA, with a focus on accuracy and timely invoicing.

The role requires attention to detail, willingness to learn, and proficiency with Excel and related software for data entry. Excellent written and verbal communication is essential to success.

Qualifications

• 2-3+ years of Billing / Administration experience (preferred).
• Proficiency with Microsoft Office.
• General technical proficiency.
• Keyboard and 10-key proficiency.
• Excellent verbal and written communication skills.
• Positive attitude and proactive approach to tasks.

Responsibilities

• Collect and review project details to create clear and accurate estimates for costs, materials, and labor
• Submit estimates to customers promptly, including all necessary documentation for their review.
• Communicate with customers to understand their needs and provide support during the estimation process, ensuring clarity and addressing any concerns.
• Oversee work orders throughout the week, conducting daily quality control checks and approving timesheets
• Process work order for billing including true‑up for actuals and update the work order accordingly.
• Communicate with project managers, field leaders, and other departments in support of operations and to ensure accurate and timely invoicing.
• Monitor systems, dashboards, and other reporting to prioritize estimate deadlines, QC and billing.

Skills

Billing/Administration

Microsoft Office

Tech proficiency

10-key proficiency

Communication skills

Positive attitude

Tools

Microsoft Office

Job description

Pearce Services is seeking an Office Admin/Estimator (Program Specialist) to support Wireline operations. You will estimate costs, manage work orders, prepare billing documentation, and coordinate with operations teams. Hybrid in Paso Robles, CA, with a focus on accuracy and timely invoicing.

The role requires attention to detail, willingness to learn, and proficiency with Excel and related software for data entry. Excellent written and verbal communication is essential to success.