Administrative Coordinator – Wireline

Pearce Services; Paso Robles (CA); Híbrido; USD 42.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Life insurance

401(k) with employer match

Paid time off

Tuition reimbursement

Professional development

Descripción de la vacante

Pearce Services is seeking an Office Admin/Estimator (Program Specialist) to support Wireline operations. You will estimate costs, manage work orders, prepare billing documentation, and coordinate with operations teams. Hybrid in Paso Robles, CA, with a focus on accuracy and timely invoicing.

The role requires attention to detail, willingness to learn, and proficiency with Excel and related software for data entry. Excellent written and verbal communication is essential to success.

Formación

• 2-3+ years of Billing / Administration experience (preferred).
• Proficiency with Microsoft Office.
• General technical proficiency.
• Keyboard and 10-key proficiency.
• Excellent verbal and written communication skills.
• Positive attitude and proactive approach to tasks.

Responsabilidades

• Collect and review project details to create clear and accurate estimates for costs, materials, and labor
• Submit estimates to customers promptly, including all necessary documentation for their review.
• Communicate with customers to understand their needs and provide support during the estimation process, ensuring clarity and addressing any concerns.
• Oversee work orders throughout the week, conducting daily quality control checks and approving timesheets
• Process work order for billing including true‑up for actuals and update the work order accordingly.
• Communicate with project managers, field leaders, and other departments in support of operations and to ensure accurate and timely invoicing.
• Monitor systems, dashboards, and other reporting to prioritize estimate deadlines, QC and billing.

Conocimientos

Billing/Administration

Microsoft Office

Tech proficiency

10-key proficiency

Communication skills

Positive attitude

Herramientas

Microsoft Office

Descripción del empleo

Your Impact:

Pearce seeks a highly motivated Office Admin/Estimator internally known as Program Specialist to work with our Wireline service lines. As a Program Specialist working with the Wireline team, you will be responsible for estimating, managing work orders, preparing work orders for billing and communicating with and in support of our operation team. This role requires a strong attention to detail, willingness to learn and comfort working with Excel and other software programs for data entry.

Core Responsibilities:

• Collect and review project details to create clear and accurate estimates for costs, materials, and labor
• Submit estimates to customers promptly, including all necessary documentation for their review.
• Communicate with customers to understand their needs and provide support during the estimation process, ensuring clarity and addressing any concerns.
• Oversee work orders throughout the week, conducting daily quality control checks and approving timesheets
• Process work order for billing including true‑up for actuals and update the work order accordingly.
• Communicate with project managers, field leaders, and other departments in support of operations and to ensure accurate and timely invoicing.
• Monitor systems, dashboards, and other reporting to prioritize estimate deadlines, QC and billing.

Specific duties may vary or evolve based on business and client needs.

Core Experience:

• 2-3+ years of Billing / Administration experience (preferred)
• Proficiency with Microsoft Office
• General technical proficiency
• Keyboard and 10-key proficiency
• Excellent verbal and written communication skills
• Positive attitude and proactive approach to tasks

This is a Hybrid position. Must be able to work in office in Paso Robles, CA

At Pearce, we are committed to fair and transparent pay practices. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

In addition to wages, employees may also be eligible for performance and referral bonuses, production incentives, tool/equipment and fuel stipends, company vehicle, per diem or other applicable compensation. We also offer all full‑time employees a comprehensive benefits package includinghealth and life insurance, 401k with employer match, paid time off, tuition reimbursement, and professional development courses.

This pay range reflects our commitment to pay equity and compliance with state and federal pay transparency laws. If you have questions about compensation, we encourage open discussions during the hiring process.

Base Pay Range

$20 - $25 USD

What We Offer

Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training. To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment.

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.