Senior Administrative Specialist — Hybrid Operations Support

PG&E; San Ramon (CA); Hybrid; USD 50,000 - 75,000; Full time

Job summary

PG&E is seeking an Administrative / Clerical professional to provide comprehensive support to one or more managers or departments. Responsibilities include meeting logistics, communications, documentation, training coordination, data entry, payroll time reporting, and onboarding.

The role is hybrid, with time split between a remote office and the San Ramon location, reporting to San Ramon twice a month. Compensation reflects the Bay Area market, with a wide pay range depending on skills and

Qualifications

• High School or GED diploma required.
• Administrative experience of 3 years required.

Responsibilities

• Handles duties with minimal guidance or direction.
• Applies advanced understanding of the work within the group supported.
• Implements administrative process improvements and practices.
• Mentors other administrative staff.
• Applies detailed but broad understanding of company operations and organizational procedures.
• Provides assistance in developing databases, spreadsheets or reports.
• Uses judgment and initiative to answer and direct internal and external inquiries.
• Coordinates room scheduling, meeting preparations, and travel arrangements.
• Assists with written and verbal communications; manages phones and messages.
• Updates documents and filing systems; routes correspondence.
• Orders and maintains inventory of items; schedules service/maintenance for equipment.
• Manages/tracks training requirements for the work group.
• Provides back-up administrative support for other groups.
• Enters data into standard systems or spreadsheets.
• Performs payroll time-card processing and error troubleshooting.
• Assists in onboarding new hires; may assist with HR processing.
• Prepares invoices, purchase orders, and expense reports.

Skills

Administrative experience

Education

High School diploma or GED

Tools

MS Office

Payroll systems (CATS)

SAP

MDS

Job description

PG&E is seeking an Administrative / Clerical professional to provide comprehensive support to one or more managers or departments. Responsibilities include meeting logistics, communications, documentation, training coordination, data entry, payroll time reporting, and onboarding.

The role is hybrid, with time split between a remote office and the San Ramon location, reporting to San Ramon twice a month. Compensation reflects the Bay Area market, with a wide pay range depending on skills and