Program Operations Specialist - Education Admin

Applitrack; Gainesville (FL); On-site; USD 60,000 - 66,000; Full time

Job summary

The West Virginia Department of Education (WVDE) is seeking a Program Assistant for Academic Support to provide administrative, operational, and financial support across the office, coordinating communications, meetings, travel, purchasing, and grants in collaboration with staff and offices.

This full-time, on-site role in Charleston WV requires a bachelor’s degree and multiple years of experience, with strong proficiency in MS Office, wvOASIS, and maintaining FERPA compliance while supporting

Qualifications

• Requires a bachelor’s degree and 4+ years of experience.
• Experience with budget management and grants.
• Proficiency in MS Office and FERPA compliance.

Responsibilities

• Coordinate communications, meetings, travel, purchasing, grants, and budgets.
• Support development, review, and implementation of WVDE policies for PK-12 academics.
• Manage vendor and travel documentation, invoices, and training materials.
• Process purchase orders, grants, and other financial activities in wvOASIS.
• Monitor budget balances and maintain accurate records.

Skills

Administrative support

Office software

FERPA compliance

Communication skills

Budget tracking

Grant management

Education

Bachelor's degree

Tools

wvOASIS

Microsoft Office

Learning management software

Web editing

Job description

The West Virginia Department of Education (WVDE) is seeking a Program Assistant for Academic Support to provide administrative, operational, and financial support across the office, coordinating communications, meetings, travel, purchasing, and grants in collaboration with staff and offices.

This full-time, on-site role in Charleston WV requires a bachelor’s degree and multiple years of experience, with strong proficiency in MS Office, wvOASIS, and maintaining FERPA compliance while supporting