Finance & Office Operations Coordinator

State-of-West-Virgini; West Virginia; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive pay and benefits

Job summary

The West Virginia Department of Tourism seeks an Office Operations Assistant to support the Finance Team in Charleston. Under supervision, the role handles communications, scheduling, documents, and day-to-day administration.

Responsibilities include maintaining calendars, preparing reports and correspondence, processing purchase orders, invoices, and vendor accounts, and supporting meetings and events. A bachelor’s degree is preferred; proficiency in Google Suite and Microsoft Office is valued.

Qualifications

• Bachelor's degree preferred in public or business administration, accounting, communications or related field.
• Proficiency with Google Suite and Microsoft Office preferred.

Responsibilities

• Manage communications, scheduling, processing documents, and coordinating tasks.
• Assist with basic technology-related logistics and vendor processes.
• Maintain calendars, coordinate meetings for leadership, and prepare reports and correspondence.
• Process purchase orders and invoices; manage mail distribution and vendor accounts.
• Maintain organized electronic and physical filing systems; support meetings, trainings, and events.
• Monitor office supplies and coordinate restocking and equipment servicing.
• Hold a purchasing card and complete required training.

Skills

Detail-oriented

Tech-savvy

Multitasking

Education

Bachelor's degree

Public/Business administration

Tools

Google Suite

Microsoft Office

Job description

The West Virginia Department of Tourism seeks an Office Operations Assistant to support the Finance Team in Charleston. Under supervision, the role handles communications, scheduling, documents, and day-to-day administration.

Responsibilities include maintaining calendars, preparing reports and correspondence, processing purchase orders, invoices, and vendor accounts, and supporting meetings and events. A bachelor’s degree is preferred; proficiency in Google Suite and Microsoft Office is valued.