Program Operations & Registration Specialist

Prince-William-County-Government; Virginia (MN); On-site; USD 33,062,000 - 36,644,000; Part time

Benefits offered by this job

401a and 457 retirement plans

Paid Annual Leave

Paid Personal Leave

Paid Sick Leave

Paid Holidays

Group Medical, Dental, & Vision Plans

Employee Assistance Program (EAP)

Career Development Opportunities

Job summary

Prince William County Government seeks an Administrative Technician to support the Parent Education program. You will handle registrations, inquiries, fee processing, and confirmations, while maintaining participant records and class logistics.

The role includes deposits, P-card duties, and routine reconciliations, with confidentiality and records-management duties. Work is part-time, Monday–Friday, 0.79 FTE with evening/weekend support as needed.

Qualifications

• High school diploma or GED required.
• Experience in administrative and customer-service support preferred.
• Experience with registrations, schedules, and program records desired.
• Experience handling payments, receipts, deposits, and procurement-card transactions preferred.
• Experience reconciling accounts and investigating discrepancies preferred.
• Microsoft 365 or equivalent, especially Outlook, Word, Excel; Teams/SharePoint desired.
• Spanish language proficiency is a plus.

Responsibilities

• Process registrations and inquiries; collect and receipt fees; send confirmations and reminders.
• Maintain participant database, attendance, and class completion data; prepare certificates.
• Prepare rosters, manage scheduling page, and support class logistics and communications.
• Prepare deposits and coordinate verification; maintain records for P-card purchases.
• Reconcile financial records and coordinate with Business Services and leadership.
• Maintain confidentiality of records; organize SharePoint files and documentation.
• Provide general admin support to the Program Manager and team; assist with events.

Skills

Administrative support

Customer service

Microsoft 365

Outlook

Word

Excel

SharePoint

Bilingual Spanish

Education

High school diploma or GED

Tools

Registration systems

Finance records handling

Job description

Prince William County Government seeks an Administrative Technician to support the Parent Education program. You will handle registrations, inquiries, fee processing, and confirmations, while maintaining participant records and class logistics.

The role includes deposits, P-card duties, and routine reconciliations, with confidentiality and records-management duties. Work is part-time, Monday–Friday, 0.79 FTE with evening/weekend support as needed.