Program Operations & Office Manager

State of Louisiana; Minden (LA); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement LASERS

10 paid holidays

96 hours annual leave

Job summary

The State of Louisiana's Youth Challenge Program (YCP) seeks a capable administrative support specialist to monitor the multi-line phone system, take minutes, manage files, and assist staff during daily operations.

You will handle timekeeping, mailouts to cadet parents, roster breakdown by district, and coordinate graduation logistics, under the Louisiana Military Department guidelines.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint, Access and Outlook.
• Typing speed of at least 50 words per minute.
• Strong phone etiquette and clear communication skills.
• Ability to work with peers and respond during emergencies.

Responsibilities

• Monitor multi-line phone system 0730–1600 and coordinate coverage.
• Attend weekly staff meetings and take minutes.
• Maintain office supplies, directories, and personnel files.
• Perform timekeeping duties and submit changes to HR.
• Prepare mail outs to cadets' parents/guardians and manage graduation materials.
• Break down cadet rosters by district and notify education partners.
• Coordinate graduation invitations, programs, and certificates.
• Assist with personnel actions and training as required.

Skills

MS Word

MS Excel

PowerPoint

MS Access

Outlook

Typing 50 wpm

Phone etiquette

Communication

Emergency readiness

Job description

The State of Louisiana's Youth Challenge Program (YCP) seeks a capable administrative support specialist to monitor the multi-line phone system, take minutes, manage files, and assist staff during daily operations.

You will handle timekeeping, mailouts to cadet parents, roster breakdown by district, and coordinate graduation logistics, under the Louisiana Military Department guidelines.