OFFICE MANAGER 1, 2, OR 3

State of Louisiana; Minden (LA); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement LASERS

10 paid holidays

96 hours annual leave

Job summary

The State of Louisiana's Youth Challenge Program (YCP) seeks a capable administrative support specialist to monitor the multi-line phone system, take minutes, manage files, and assist staff during daily operations.

You will handle timekeeping, mailouts to cadet parents, roster breakdown by district, and coordinate graduation logistics, under the Louisiana Military Department guidelines.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint, Access and Outlook.
• Typing speed of at least 50 words per minute.
• Strong phone etiquette and clear communication skills.
• Ability to work with peers and respond during emergencies.

Responsibilities

• Monitor multi-line phone system 0730–1600 and coordinate coverage.
• Attend weekly staff meetings and take minutes.
• Maintain office supplies, directories, and personnel files.
• Perform timekeeping duties and submit changes to HR.
• Prepare mail outs to cadets' parents/guardians and manage graduation materials.
• Break down cadet rosters by district and notify education partners.
• Coordinate graduation invitations, programs, and certificates.
• Assist with personnel actions and training as required.

Skills

MS Word

MS Excel

PowerPoint

MS Access

Outlook

Typing 50 wpm

Phone etiquette

Communication

Emergency readiness

Job description

ANNOUNCEMENT NO. 175-2026 BENEFITS

OPENING DATE:October 02, 2026 Retirement:LASERS

CLOSING DATE:October 16, 2026 Insurance:Medical, Dental, & Vision

Paid Holidays:10 plus proclaimed

*SALARY: Annual Leave:96 hours per year with tenure increases

• MA-613 $35,734 - $50,997 Sick Leave: 96 hours per year with tenure increase
• MA-614 $38,230 - $54,562
• MA-615 $40,914 - $58,365

*Salary indicates typical starting range. Level will be determined by qualifications.

JOB TYPE: Unclassified*

*Current Classified employees must give up their designation to accept this position. Unclassified employees serve at the pleasure of their appointing authority.

Department

Mission

Intervene in and reclaim the lives of 16-to-18-year-old at-risk youth, producing programgraduateswiththevalues,lifeskills,education,andself-disciplinenecessaryto succeed as productive Louisiana citizens.

WHO WE ARE:

YCP is a voluntary program that target youth who are at risk of not completing high school. We provide an environment for youth so they may focus on completing academic goals while enhancing personal strengths and resiliency. Our program provides a structured environment and teaches discipline, self-control and motivation. We develop the whole person by focusing on 8 core components that support each cadet’s personal development: academic excellence, life coping skills, job skills training, responsible citizenship, leader/followership, health & hygiene, physical fitness and service to community.

POSITION DESCRIPTION:

Monitoring multi-line phone 0730 - 1600, including coordination for phone to be monitored when out of the office; directing callers and taking complete messages for and supporting all staff. Attend and take minutes at weekly staff meeting. Maintain designated level of office supplies. Ensure copiers have supplies and are running properly. Maintain and update telephone directory to staff offices. Maintain and update employees' personnel files to include: contact information, emergency data, personnel actions, and Personnel Evaluation Reviews (PERS). Maintain and update employee information in program's database. Review and Maintain Cadet Core Component Files. Timekeeper duties to include: collecting all time and attendance documentation to submit to Human Resources for all departments. Prepare and submit time and attendance changes and adjustments to Human Resources when needed. Prepare and issue all mail outs for cadets' parents/guardians regarding director's informational letters, Family Days, Passes, and Graduation. Break down cadet roster for current class according to State Senators, Representatives, Congressmen, and US Senators districts to be used in creating letters notifying them of who will be graduating from the Youth Challenge Program in their district. Notify School Boards which cadets are from their parishes and notify them again of each cadet's dismissal or graduation to include whether or not a GED was received. Graduation preparation to include: creating and mailing out invitations to VIPs, prepare and print graduation programs, and cadet certificates. Prepare Form 1's for personnel actions. Attend training classes (safety, driver, etc.) as required for State employment. Adhere to State Military Department Policies and Procedures. Perform any other duties as assigned.

POSITION QUALIFICATIONS:

• Working knowledge of Microsoft Word, Excel, PowerPoint, Access, and Outlook.
• Must type 50 words per minute.
• Must have superior phone etiquette.
• Ability to work and communicate effectively with peers, superiors, and subordinates.
• Must be available to report to duty during emergency or disaster situations.

GENERAL REQUIREMENTS:

• Must have a valid Driver's License, Social Security Card and Birth Certificate.
• Must be available to report to duty during emergency or disaster situations for extended hours over an extended period of time. Other periodic travel may be required.
• Must meet physical requirements to perform functions of the position.
• Must attend/complete all Louisiana Military Department (LMD) annual training and other training required for the position.
• Must adhere to the Code of Ethics and foster a Sexual Harassment-Free Environment.

CONDITIONS OF EMPLOYMENT:

By submitting an application for employment with the Military Department, the applicant agrees to the following conditions of employment:

• All LMD positions require in-office attendance. This is not a remote position.
• Salary is paid by Electronic Funds Transfer (EFT) / Direct Deposit Only. A checking or savings account is required for employment.
• For positions requiring computer/email access selected applicant must qualify to obtain a Department of Defense Common Access Card (CAC) Card and maintain eligibility.
• LMD is a substance abuse and drug free workplace. The selected applicant must pass a pre-employment background investigation and pre-employment drug test. Thereafter, all employees are subject to random drug testing.
• To become an employee of the LMD you must be a current member of the Louisiana National Guard or eligible for membership in the Louisiana State Guard.
• The selected applicant must pass a pre-employment criminal background investigation prior to employment.

Equal Opportunity Employer and State as a Model Employee (SAME)